Administrative Assistant

Role Summary

The Administrative Assistant will report directly to the Branch Manager and will provide administrative and clerical support to field and management staff.

Key Results Areas

• Answer and direct phone calls, taking messages and forwarding calls when necessary
• Partner with all admin and clerical staff on incoming and outgoing mail, packages, and deliveries
• Perform basic administrative tasks, such as data entry, filing, photocopying, and scanning documents
• Schedule and coordinate appointments, meetings, and events for the office staff
• Assist in organizing and setting up meeting rooms and necessary equipment for presentations
• Act as a liaison between different departments and team members, facilitating effective communication
• Provide excellent customer service to clients and guests, addressing their inquiries and concerns
• Assist in coordinating travel arrangements and accommodations for company personnel when required
• Help with the preparation of reports, presentations, and other materials as needed
• Take and distribute meeting minutes and follow up on action items as directed
• Assist in special projects and tasks as assigned by management

Skills & Qualifications

• High School Graduate and/or G.E.D
• 2+ years secretarial/clerical responsibilities
• Must be capable of accurately typing 50 w.p.m.; Word Processing at 200 strokes per minute
• Utilize good judgment and discretion in the handling of confidential information
• Must be detail oriented, highly organized, and can work independently
• Ability to manage multiple and shifting priorities with strong follow-up skills
• Excellent project management, time management and presentation skills
• Excellent oral and written communication skills coupled with strong interpersonal skills
• Proficient in MS Office, Outlook, Excel (intermediate to advanced level), PowerPoint, and Adobe