Administrative Assistant, Runner Experience (REx)

Responsibilities

• Manage calendars and schedule meetings for team leaders, anticipating and resolving conflicts as needed.
• Cook up domestic and occasional international travel, including flight and hotel bookings, ground transportation, and basic itinerary organization.
• Prepare and submit expense reports, track departmental budget and purchases, reconcile department credit card transactions, and manage office supply inventory.
• Maintain team organizational charts, contact lists, and shared files.
• Aid onboarding for new hires by coordinating logistics, equipment setup, and welcome materials.
• Assist with clerical tasks such as document preparation, formatting, copying, and filing.
• Schedule, organize, and support internal team meetings, workshops, and offsites.
• Book meeting rooms, order catering, and manage AV or virtual setup (MS Teams/Zoom).
• Prepare meeting materials, take notes, and track basic action items.
• Support planning and logistics of key events or gatherings along with vendor management.
• Aid the leadership team with ideation, organization, and execution of cultural and team building events.
• Draft and edit basic correspondence, team communications, and simple presentations.
• Maintain and update shared information systems such as MS Teams, SharePoint, and Outlook.
• Act as a point of contact for internal inquiries, routing information to the appropriate people or departments.
• Support internal communications that help strengthen team engagement and organization.
• Ensure smooth day-to-day operations by identifying small improvements in processes or tools.
• Handle confidential information with discretion and professionalism.
• Provide backup administrative support for other teams or leaders when needed.
• Perform special projects and additional duties as assigned.

Qualifications

• A high school degree or equivalent.
• Three (3) or more years of experience in administrative support, ideally supporting managers or small teams.
• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Visio) and collaborations tools such as Teams or SharePoint.
• Strong organizational and time management skills with keen attention to detail.
• Excellent written or verbal communication skills.
• The ability to multitask, prioritize work effectively, and meet deadlines.
• A collaborative, service-minded approach with a willingness to learn and grow.
• Embraces and lives the Brooks values!

Pay

The pay range for this position, based out of the Brooks Seattle HQ, is $31.47 - $47.20 per hour. Base pay offered will vary depending on job-related knowledge, skills, and experience.

Benefits

Brooks is proud to offer a robust benefits package to our employees and their families! Benefits - including medical, dental, vision, life and AD&D insurance, disability insurance, HSA and employer contribution, FSA, family & fertility assistance, 401K Savings Plan and match, employee assistance program, and transportation assistance. Paid Time Off - Brooks offers generous time off including five weeks of paid time off, eleven paid holidays, paid sick and parental leave. Bonus - in addition to base pay, Brooks employees may also be offered an annual bonus based on company performance. Perks - including product discounts, employee recognition, fitness discounts, volunteer and donation benefits.