Administrative Assistant - Production

Job Summary

Provides a variety of confidential staff support and administrative functions to a Business Unit and leadership team. Utilizes a variety of databases and systems to perform administrative responsibilities. Provides administrative support for a variety of projects and programs relevant to department needs.

Key Accountabilities

• Maintains production records and updates them as necessary
• Maintains files and procedures to align with company standards
• Gathers and summarizes data to prepare reports for leadership
• Performs general administrative tasks such as typing, filing, and copying
• Processes expense reimbursements for department leaders
• Acts as Time Management Coordinator by updating and maintaining work schedules, entering and correcting time entry input, and administering overtime call outs
• Acts as Fatigue Management System (FMS) Coordinator by ensuring new staff are properly input into the database, tracking work hours, and notifying leadership of FMS employee issues before limits are exceeded
• Acts as BU Security Coordinator by monitoring notifications from security for random testing, notifying staff that have been selected in accordance with company policy, coordinating visitor access to the OCA/PA, and new hire and termination access authorization process
• Supports Emergency Response Organization (ERO) and Outage duties
• Participates in Continuous Improvement activities to improve administrative/clerical processes within the department and site

Qualifications

• High School diploma or GED equivalent with 1 year of administrative experience
• Administrative skills including word processing, data entry, scheduling, and time reporting
• Experience working with a represented workforce canvassing for overtime and entering time
• Demonstrated proficiency in software applications including Microsoft Office (word, excel, and outlook)
• Effective oral and written communication skills within all levels of business unit personnel
• Organizational skills with the ability to follow work direction
• Ability to pass all phases of In Processing including a background investigation, psychological screening, appropriate radiation worker/respiratory training, and be medically certified for drug and alcohol screen
• Must be able to maintain a position on the Fermi Emergency Response Organization (ERO) in support of the Radiological Emergency Response Plan (RERP)

Additional Qualifications

Incumbents may engage in all or some combination of the activities and accountabilities and utilize a variety of the competencies cited in this description depending upon the organization and role to which they are assigned.

Privacy Notice to California Job Applicants

At DTE Energy, we are committed to providing an inclusive workplace where everyone feels welcome and a sense of belonging. We seek individuals with a heart for service, a passion to help our communities prosper, and ideas to help shape the future of energy. We are proud to be an equal opportunity, employer that considers all qualified applicants without regard to race, color, sex, sexual orientation, gender identity, age, religion, disability, national origin, citizenship, height, weight, genetic information, marital status, pregnancy, protected veteran status or any other status protected by applicable federal and/or state laws.