Administrative Assistant, Office of the CEO

About the role

The Role We are seeking an Administrative Assistant to support the Office of the CEO in a dynamic, fast-paced environment. This high-trust position offers early-career professionals a unique opportunity to gain foundational experience in operational excellence within a rapidly growing organization. You will report to the Executive Assistant to ensure seamless day-to-day operations, with a strong focus on discretion, responsiveness, and organizational efficiency.

Responsibilities

• Keep the day-to-day rhythm of the Office of the CEO running smoothly, working in close partnership with the Executive Assistant, who sets daily priorities and direction.
• Own personal and off-site support for the CEO, including errands, personal appointment scheduling, and time-sensitive requests that fall outside standard business hours.
• Serve as the communication liaison between the Office of the CEO and internal stakeholders, ensuring every interaction is timely, clear, professional, and handled with discretion.
• Cook up all domestic and international travel end to end, from flights, ground transportation, and accommodations through detailed itineraries, and adjust in real time when plans shift.
• Support external visits and internal gatherings hosted by the Office of the CEO, from early planning through on-site execution and follow-up.

Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• 3+ years of experience in Executive Assistant role or related position to provide direct personal support to the CEO.
• Trustworthy to the highest degree: discreet, professional, and comfortable handling confidential info.
• Proficient with Microsoft Office Suite and applications, such as: MS Outlook, inbox management, and MS Lists.
• Valid driver’s license and reliable transportation to carry out work and other related tasks.
• 24/7 mindset: availability to work flexible hours, including evenings and weekends, as required.
• Hyper detail-oriented: you don’t let anything slip.

Qualifications

• Experience in a fast-paced startup or high-volume fast paced role.
• Strong organizational and time management skills with the ability to anticipate needs and solve problems independently.
• Demonstrated experience supporting executives or working in high-trust environments requiring discretion and professionalism.
• Interest in advanced industries such as aerospace, manufacturing, or frontier technology.