Executive Assistant, Office of the CEO

About the role

The Executive Assistant provides high-level administrative and coordination support to the CEO, managing calendars, travel, meetings, and departmental projects while maintaining the highest levels of confidentiality and professionalism.

Responsibilities

• Calendar & Meeting Management
• Provide comprehensive, proactive calendar management for the CEO, prioritizing and resolving scheduling conflicts with sound judgment.
• Prepare, organize, and distribute materials for meetings; take minutes and track action items through to completion.
• Cook up and coordinate logistics for Weekly and Monthly Team Meetings, offsites, retreats, and other team-related activities.
• Communication & Liaison
• Serve as a point of contact for internal and external constituencies on matters pertaining to the CEO's office.
• Provide a "gatekeeper" and "gateway" role, creating a smooth bridge for communication between the CEO, their staff, and peers.
• Maintain open communication with the broader executive team and the Executive Assistants who support them.
• Partner with the Office of the CEO to ensure CEO aligned with organization-wide initiatives, cadences, and priorities.
• Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Travel & Expense Management
• Manage the CEO's domestic and international travel arrangements, itineraries, and reimbursable expenses.
• Ensure travel plans align with corporate travel policy and proactively resolve itinerary changes.
• Projects, Events & Administrative Support
• Complete a broad variety of administrative tasks that enable the CEO to effectively lead the organization, including project planning, presentation production, and partner on tracking of key initiatives.
• Provide event management support for executive-level events, conferences, and company activities as requested.
• Provide hospitality to all guests and help create a welcoming environment for visitors and stakeholders.
• Build long-lasting, trusted relationships with both external and internal stakeholders.
• Perform other projects and duties as assigned for the overall benefit of the organization.

Requirements

• Strong ability to execute work with a diversity, equity, and inclusion lens.
• Significant executive support experience, including supporting C-level executives.
• Expert proficiency with Microsoft Office; adept in using end-user technology solutions overall.
• Educational requirement: Bachelor's Degree or Equivalent Experience Required.
• Must have certifications: HFMA Certified Revenue Cycle Representative (CRCR) within 9 months of hire.

Qualifications

• Experience: 1–2 years of healthcare experience, preferred.
• Openness to innovation: Must be inquisitive and demonstrate openness to exploring better processes and ways to alleviate friction and improve patient and client experiences.

Skills

• Ability to execute work with a diversity, equity, and inclusion lens.
• Significant executive support experience, including supporting C-level executives.
• Expert proficiency with Microsoft Office; adept in using end-user technology solutions overall.
• Effective problem-solving skills.
• Strong verbal and written communication skills.
• Exceptional organizational skills and impeccable attention to detail.
• High degree of professionalism in dealing with diverse groups of people, including senior executives, staff, community leaders, clients, and investors.
• Makes appropriate, informed decisions regarding priorities and available time.
• Able to complete a high volume of tasks and projects with little or no guidance.
• Able to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Excellent judgment is essential.
• Able to switch gears at a moment's notice.
• Able to work well within a cross-functional team environment, including close coordination with the Office of the CEO.

Benefits

• Comprehensive benefits package designed to support the physical, emotional, and financial health of you and your family, including healthcare, time off, retirement, and well-being programs.
• Professional development opportunities, including earning a professional certification relevant to your field and obtaining tuition reimbursement.
• Quarterly and annual incentive programs for all employees who go beyond and keep raising the bar for themselves and the company.

Pay

This position pays between $69,400 - $119,700 based on experience.

Schedule

This is a remote position; however, candidates must be willing and able to travel to and work onsite at client, temporary, or corporate office locations as business needs require.