Administrative Assistant / Office Manager

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane® and Thermo King, sustainability is not just how we do business—it is our business.

This position is an in-office role located in Mechanicsburg, PA, with a 5-day on-site schedule.

Responsibilities

• Assist all regional leaders within any projects or requests.
• Burst disbursements checks and prepare for mailing; prepare paid invoices for filing.
• Assist with Safety Program management and events.
• Project and Initiative management as needed.
• Coordinate Store Room and office deliveries.
• Coordinate local van pool vehicles.
• Coordinate mail and outgoing packages, order office and event supplies.
• Create PowerPoint presentations for community and employee events; track participation, RSVPs, and coordinate company events.
• Serve as Facilities Coordinator to ensure building is safe and secure, including price negotiation and vendor selection.
• Maintain communication boards throughout the building.
• Maintain database and creation for security building badges.
• Negotiate catering and food vendors for company meetings and training.
• Order office supplies.
• Act as point of contact to coordinate training in our training room for visitors and associates.
• Maintain visitor log and notify appropriate party of visitor arrival.
• Troubleshoot and make minor changes to phone system.
• Restock supplies for building, company, and customer events.
• Set up and break down after meeting events.
• Sort and distribute daily mail to departments and associates.
• Ensure phone coverage is maintained during absences.
• Coordinate annual health event; occasionally requires overtime/weekend work.
• Assist Regional Finance Leader with accounts receivables.
• Use procurement systems: create purchase orders for vendors, ensure vendors bill correctly, and look up invoices.
• Answer all incoming calls in a timely, courteous, professional manner, and direct calls to the appropriate person/department/location.
• Ability to lift up to 25 lbs.
• Occasionally/regularly require overtime.

Requirements

• High school diploma or general education degree (GED); and two to three years related experience with a multi-line phone system preferred; or equivalent combination of education and experience.
• Working knowledge of Microsoft Office products.
• Proficient in Microsoft Office Suite, specifically Excel.
• Some Salesforce experience is preferred.

Pay

Annual Base Salary Range: $54,751.66 - $88,900.00 (Exception Hourly).

Compensation depends on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation.

Benefits

• Benefits kick in on day one for you and your family, including health insurance and holistic wellness programs with generous incentives.
• Family building benefits: fertility coverage and adoption/surrogacy assistance.
• 401K match up to 6%, plus an additional 2% core contribution (total up to 8% company contribution).
• Paid time off: 15 vacation days, 9 paid holidays, 3 floating holidays, sick leave, and additional options for volunteer and parental leave.
• Educational and training opportunities through company programs, tuition assistance, and student debt support.

Note: Benefit offerings may vary depending on Collective Bargaining Agreements and local/state regulations.

This is a Safety Sensitive role, which may require additional drug screening.