Administrative Assistant/Office Manager

Our client, a financial advisory firm in Waltham, MA, is seeking a dual Administrative Assistant & Office Manager to create a seamless and professional office experience. This highly visible role blends executive support, office operations, client hospitality, and event coordination.

About the role

You will be the heart of a high-performing office, ensuring daily business functions run efficiently through a mix of administrative support and office management duties.

Responsibilities

• Coordinate domestic and international travel arrangements and itinerary changes
• Serve as the primary point of contact for visitors, vendors, and incoming communications
• Organize meetings, conference room logistics, catering, and presentation materials
• Support document preparation and administrative processes for client-related initiatives
• Oversee office operations, facilities management, and vendor relationships
• Maintain office inventory, kitchen supplies, and a welcoming workplace environment
• Assist with corporate events, celebrations, and special projects
• Manage website updates and administrative reporting as needed

Requirements

• 3+ years of administrative, office management, or executive support experience
• Strong proficiency with Microsoft Office applications including Outlook, Excel, Word, and PowerPoint
• Outstanding written and verbal communication skills
• Exceptional attention to detail with the ability to manage competing priorities
• Resourceful and solutions-oriented mindset
• Experience working independently while collaborating effectively across teams
• Familiarity with office technology and facilities coordination
• Canva or basic graphic design experience preferred

Benefits

• Collaborative culture
• Hybrid work flexibility
• Annual bonus potential
• Comprehensive health benefits (medical, dental, vision)
• Federal and state leave programs as required by applicable regulations
• Access to premium onsite amenities

Pay

Up to $70,000 per year

Schedule

Hybrid work model