Administrative Assistant Level II

At the direction of the Government Director, perform a variety of administrative and secretarial functions for the Government Management Staff and Contract Management staff. Maintain all office functions associated with meeting the needs of the front office including incoming calls, correspondence, and faxes. Due to the nature of the government contract requirements and/or clearance requirements, U.S. Citizenship is required. This position is located in Portsmouth, NH.

Responsibilities

• Serve as a clerical expert in independently processing the most complicated types of office actions under the guidance of the onsite Government management team.
• Temporarily support other locations within a 30-mile radius of the assigned permanent location as needed by the Government.
• Evaluate and consolidate information from various sources under short deadlines, such as internal or external survey information and reporting on statistics (retention, staffing, Passport processing, etc.).
• Provide guidance to lower-level Administrative Assistants, including training and checking work.
• Perform all duties and tasks assigned to Administrative Assistant Level I.
• Assist with new hire orientation for Government employees.
• Assist with travel arrangements using the online Travel Manager System (E2).
• Coordinate logistics for Government travel: book tickets, hotels, rental vehicles, estimate per diem, and voucher travel upon return.
• Provide input into the Management Information System (MIS) and use MIS to report current and future Agency/Center activities (e.g., achievements, ceremonies, outreach, and other events) to PPT HQ.
• Track and report official time and attendance records for all federal employees within the office through the Time and Attendance Electronic System (TATEL).
• Track and verify Government employees' award/recognition payments and transit reimbursements.
• Respond to requests and disseminate information to all office personnel, compiling responses as needed.

Requirements

• High school diploma (2-year college degree preferred).
• Four (4) years of experience as an Administrative Assistant in an office environment.
• Two (2) years of experience supporting at an executive level.
• Five (5) years of experience utilizing a variety of office software, specifically: Microsoft (MS) Word, MS Excel, MS PowerPoint, MS Publisher, and MS Outlook.
• Demonstrated experience with document management, preferably for a legal department or similar office.
• Demonstrated ability to prioritize and organize simultaneous workflow duties.
• Types 50 words per minute (WPM) with no errors.
• Ability to adapt to changes in procedures and assignments.
• Ability to establish working relationships at all organizational levels.
• Strong organizational skills, time management, and attention to detail.
• Can simultaneously manage and maintain multiple MS Outlook calendars for personnel, leave, training, and/or conference rooms.
• Excellent written and oral communication skills to draft memoranda and reports.
• Demonstrated capability to analyze facts, evaluate information, and draw conclusions.
• Expert knowledge and understanding of federal personnel rules and regulations, including the Foreign Affairs Manual Volume III (FAM Personnel).
• U.S. Citizenship is required due to the nature of this government contract.

Benefits

• Eligibility to participate in an attractive Share Purchase Plan (SPP) where the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum for their job category.
• 401(k) Plan and Profit Participation for eligible professionals.
• Paid Time Off (PTO).
• Paid Federal Holidays.
• Health & Welfare Benefits.

Pay

Hourly Rate: $35.81/hour