Administrative Assistant Intern

At Coffman Engineers, we serve as both prime consultant and sub consultant on projects large and small, including commercial, retail, institutional, government, industrial, and project/construction management. Incorporated in 1979, we have employees in more than 23 locations serving clients across the United States and overseas. To meet client objectives and to integrate our many disciplines, we create teams comprised of civil, structural, mechanical, electrical, fire protection, and corrosion control engineers, as well as project/construction managers and professionals in a variety of specialty services.

About the role

We are looking for an experienced Administrative Assistant Intern to join our team in the Raleigh office. The successful applicant will have a positive, team-oriented attitude, and excellent written communication skills. Our administrative team requires a self-starter who is able to see the big picture, connect the vision of the company with their role, and follow through in a consistent manner.

Responsibilities

• Collaborate with engineers and technical staff to produce and edit client deliverables, including project specifications in a variety of software
• Use Microsoft Excel to maintain company event budgets and other expenditures
• Use Microsoft Word to proofread documents and create/edit quality professional documents using advanced formatting tools
• Schedule staff travel, hotels, rental cars, and other logistics as necessary
• Assist with planning and coordinating company events, including setting up/breaking down event spaces, ordering food, and purchasing supplies
• Perform receptionist duties
• Work closely with other individuals in a team environment
• Other administrative duties as assigned

Requirements

• Prior administrative or relevant experience is desirable
• Two-year college coursework in business or related fields is required
• Intermediate to advanced experience with Microsoft Office 365 applications (Word, Excel, Outlook, and Teams)
• Valid driver’s license and driving record that meets Coffman’s stringent requirements
• Ability to take direction, work independently, and prioritize tasks associated with simultaneous deadlines
• Excellent communication skills, including clear written, interpersonal, and strong listening skills

Benefits

Coffman offers comprehensive benefits, including a flexible PTO program and a fun, family-friendly work environment. We support and encourage individually tailored professional, technical, and personal growth. Employees describe the culture as feeling like working with a group of friends in a small office while enjoying the benefits and perks of a large firm.