Administrative Assistant (Independence Excavating)

About the role

This position plays a key role in assisting the safety team by providing administrative support, organizing documentation, and ensuring smooth communication between departments. The Administrative Assistant will maintain accurate records, schedule meetings, prepare reports, and support the team and Director of Safety in a fast-paced environment.

About the company

From breaking ground to the finished project, Independence Excavating has been laying the groundwork for excellence on heavy civil construction and demolition projects for over 70 years. The company combines industry innovations with decades of successfully completed projects, establishing a team of construction professionals that sets it apart from other contractors.

• People: Provide a safe, family-oriented environment and protect our most valuable assets.
• Commitment: Uphold integrity in all actions.
• Performance: Deliver the highest quality, find solutions, and provide value to partners.
• Community: Positively impact the communities served, give back, and leave the world a better place.

Responsibilities

• Maintain accurate records by keeping and tracking injury logs, safety audits, and employee certifications.
• Assist in scheduling safety classes, drug testing, meetings, and tracking attendance.
• Collect data, organize, and assist in preparing reports for the leadership team.
• Communicate with new and current employees, answer safety questions, and pass messages between workers and safety managers.
• Organize safety manuals and prepare files for safety management.

Requirements

• High school diploma or equivalent; Associate’s degree or relevant certification preferred.
• 2+ years of administrative experience, preferably in the construction or related industries.
• Basic understanding of construction terminology is a plus.
• Strong organizational skills with the ability to manage multiple tasks simultaneously and meet deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent written and verbal communication skills.
• Detail-oriented with the ability to maintain accurate and organized records.
• Ability to work well independently and as part of a team.

Benefits

• Weekly competitive pay.
• Medical, dental, and vision insurance.
• FSA & HSA options.
• Life Insurance + optional family life insurance.
• Short-term and long-term disability.
• Wellness incentive program.
• Paid holidays and PTO.
• 401(k) with company match.
• Paid corporate training program.
• Tuition reimbursement.

Independence Excavating offers stability, a variety of roles, and a path to career advancement. Family-owned and operated since 1956.