Administrative Assistant III (226 Days) REVISED

Maintain Payroll and Budget

Prepare and follow through on all departmental requisitions, purchase orders, and payment authorizations.

Assist with Trainings and Projects

• Aid in developing agendas, procedures, and practices for departmental trainings and projects.
• Ensure timely notification of department staff regarding policies, procedures, and practices.

Organize and Manage Routine Work Activities

• Plan for appointments, conferences, interviews, and travel.
• Create and prepare correspondence, forms, spreadsheets, reports, documents, and maintain databases using Windows-based business software applications.

Customer Service and General Information

• Provide regular feedback to supervisor regarding project status or issues.
• Monitor and maintain personnel time records including daily attendance, leave requests, and reports.
• Compile information and submit to requesting departments.
• Process routine correspondence including documents for approval, department meeting agendas, and information packets.
• Provide general information to employees, parents, and the public as it relates to the department.

Office Management

• Obtain and maintain adequate office supplies at all times.

Qualifications

• Accredited High School Diploma or equivalent (U.S.A. Equivalency).
• Associate's Degree preferred.
• Required 5+ years of direct experience.
• Demonstrated ability to function independently.
• Demonstrated ability to defuse problems and hostile attitudes.
• Demonstrated ability to manage multiple priorities simultaneously.
• Demonstrated ability to communicate effectively in verbal and written form.
• Demonstrated organizational, interpersonal, and customer service skills.
• Demonstrated proficiency with MS Office.