Executive Administrative Assistant I (226 Days)

About the Role

Coordinate the day-to-day functions of the department to meet the objectives of the area, department, alternative programs, and District while serving as the assistant to the Deputy Chief of Staff.

Serve as the liaison between the Deputy Chief of Staff and other department leadership, providing information and instruction relating to the daily operations of the department and alternative programs.

Responsibilities

• Organize and maintain routine office work, provide work direction for clerical staff, and make arrangements for appointments, conferences, interviews, and travel.
• Perform administrative duties including maintaining the department filing system, processing routine correspondence, placing and receiving telephone calls and recorded messages, typing documents and correspondence, and ordering and maintaining supplies.
• Discuss progress of projects and needs/concerns of department heads with the Deputy Chief.
• Initiate, track, and submit all departmental bi-weekly and monthly payroll records.
• Generate requisitions for supplies and services as needed.
• Assist the budget manager with the budget preparation to meet District guidelines and goals.
• Maintain files on vendors, expenditures, payroll, and equipment distribution.
• Ensure the proper processing of all district forms and adherence to District Policy.
• Engage in on-site collaboration/interaction with department leadership, team members, customers, and stakeholders, ensuring effective communication and coordination across all organizational levels.
• Perform all other tasks and duties as assigned.

Requirements

• Accredited High School Diploma or equivalent (U.S.A. Equivalency) required; Associate’s Degree preferred.
• 5+ years of experience required.
• Proficiency in MS Office suite, including word processing, databases, spreadsheets, and graphic applications.
• Ability to complete assignments with minimal supervision.
• Excellent written and oral communication skills.
• Ability to manage multiple priorities simultaneously.
• Ability to maintain accurate and confidential records.
• Strong organizational, prioritization, communication, customer service, and interpersonal skills.
• Knowledge of district organizations, operations, and administrative policies preferred.
• Ability to interact effectively with all levels of district personnel.

Pay

Minimum Salary: $55,732.00

Median Salary: $71,447.00

Schedule

Full-time