Administrative Assistant III (226 Days)
Dallas Independent School District · Dallas, TX · 1 mo ago
AdministrativeFull-time
Responsibilities
- Provide administrative support to the Executive Director of Maintenance and Facility Services, the Director of Maintenance, and the Director of Operations.
- Ensure projects are assigned and completed promptly to meet quality standards and the needs of schools and departments.
- Manage requisitions and the reconciliation process for Maintenance and Facility Services, including generation of requisitions, verification of funding, maintenance of supporting documents, receipt of materials/services, and monitoring of payments.
- Process payroll and maintain employee records; ensure documentation complies with grant and bond requirements.
- Obtain all time and effort documentation and accountability reports, including payroll and budget auditing.
- Assist in maintaining department budgets within proper fund allocations under the guidance of the Executive Director and directors.
- Order and maintain office supplies; enter receipts when materials are received.
- Organize and maintain an accurate and efficient filing system and inventory.
- Prepare budget spreadsheets and reports to track departmental expenditures, requisitions, and purchase orders.
- Assist with coordinating day‑to‑day department functions to meet departmental and district objectives.
Requirements
- High School Diploma or GED required.
- 5+ years of direct experience required.
Qualifications
- Demonstrated ability to function independently.
- Demonstrated ability to defuse problems and hostile attitudes.
- Demonstrated ability to manage multiple priorities simultaneously.
- Demonstrated ability to communicate effectively in verbal and written form.
- Strong organizational, interpersonal, and customer service skills.
Skills
- Proficiency with Oracle, Office 365, and Google Suite.
- Proficiency in office management and basic accounting procedures.
Pay
Minimum Salary $52,550.00; Median Salary $67,485.00.
Schedule
Full‑time.
Location
Maintenance and Facility Services – Administrative Assistant III‑CONS MGMT.