Administrative Assistant III.
for section headings. Use - for any list of duties/requirements/benefits. Use
for prose.
We need to preserve all substantive information, not invent or summarize away detail. Remove boilerplate etc.
We need to decide how to structure sections: Could have:
About the Unit
... text ...
Description of Job
... text ...
Job Duties
- ... each duty ...
But the Job Duties section already has subheadings: Client Management & Support, Victim Notification & Support, Medicaid Application & Support, Program Manager Support, Other Duties As Assigned, etc. We could keep those as subheadings? The instruction only says use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid other headings, but we should follow that pattern. Probably we should keep the main sections as h3, and within Job Duties we can use or just
with bold? But we are to output only HTML fragment, no restrictions on other tags besides those mentioned? It says use
for section headings (list). It doesn't forbid other headings, but to be safe we can keep the subheadings as or just as part of . However we need to preserve all substantive information; we can keep the subheadings as inside or as
. The instruction didn't forbid other headings, but to be safe we can keep them as .
We need to extract the content.
Let's parse the posting.
Department Information: "This position is open only to Colorado state residents Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details! Physical Job location: 4120 S. Julian Way, Denver, Colorado 80236"
We need to keep: position open only to Colorado state residents; benefit package mention (but we can't create Benefits section unless specifics). Physical job location.
We could include a short paragraph under maybe "About the Unit" or separate "Location and Eligibility". But we need to decide sections.
We have "About The Unit" with description of CDHS DYS etc.
We have "Description Of Job" with purpose etc.
We have "Job Duties" with many bullet-like paragraphs.
We have "Minimum Qualifications, Substitutions, Conditions Of Employment & Appeal Rights" with details.
We also have "Opt in below to receive text message updates on CDHS recruiting events! CDHSCareers" - that's boilerplate/application instruction, remove.
We also have "*** Please read the entire job announcement..." etc - that's application instructions, remove.
We also have "Note Applications will be reviewed..." etc - also instructions, remove.
We also have "Minimum Qualifications Experience Only – Three (3) years of relevant experience..." etc. That's the qualifications.
We need to preserve all substantive information: location, residency requirement, benefit package mention (maybe as a note in a paragraph). We'll include a paragraph about eligibility and benefit mention.
Let's craft sections:
About the Unit
The Colorado Department of Human Services (CDHS) Division of Youth Services (DYS) provides for the care and supervision of youth committed by the District Court to the custody of CDHS. DYS operates 12 secure youth centers that serve youth between the ages of 10-21 who are pre-adjudicated or committed. The Central Region Office provides case management and juvenile parole services to youth committed to the DYS. This includes planning and oversight for youth in residential placement, facilitation of multidisciplinary teams, the development of transition plans and parole plans, and the active monitoring of juvenile parolees in the community. The Central Region Office is charged with ensuring the safety and security of each youth, staff, and the community according to Colorado law. The Central Region Office is responsible for resource development and management to facilitate service provision and includes but is not limited to personnel, and contract programs, throughout 11 counties and 5 judicial districts.
Description of Job
You are required to work at your assigned work location during your scheduled work times. Purpose of Position- This position independently administers specialized administrative and operational functions for the DYS Central Region Office. The position supports Client Managers, Client Manager Supervisors, Program Managers, contracted providers, youth, legal guardians, victims, and other stakeholders throughout the continuum of care—from new commitment and placement through discharge from the division’s custody. The position performs advanced administrative support functions in a high-accountability environment. The position routinely handles confidential and sensitive information; enters, maintains, and verifies information in official government and court-related systems; reviews records and documentation for accuracy and completeness; manages competing deadlines; and performs work in which errors may have significant operational consequences. The position also is responsible for coordinating time-sensitive notifications, hearings, reports, and benefit-related processes; administering office, facility, and fleet operations; and developing and maintaining administrative procedures, forms, tracking systems, and recordkeeping processes used by the work unit. The position independently interprets and applies established laws, rules, policies, and procedures; identifies discrepancies, missing information, and processing errors; determines appropriate administrative action within established parameters; and coordinates resolution with responsible staff and stakeholders.
Job Duties
- Client Management & Support- Support and assist Client Managers and Client Manager Supervisors in a variety of ways throughout the complete continuum of care from the time of new commitment caseload assignments through completion of parole. Works independently to ensure all juvenile confidentiality, Personal Identifiable Information, and Protected Health Information documents, records, and data received and observed are restricted, protected, and safeguarded as required by laws, rules, policies, and procedures. Support and assist Client Managers and Client Manager Supervisors in various ways, including receiving and entering information into the Colorado TRAILS database, filing of records and shredding, maintaining electronic records as needed, and responding to requests for assistance. Responsible for Client Manager case management tasks to include by not limited to, managing juvenile warrant checks at various intervals, obtaining restitution and community service requirements, setting up and tracking Federal Victim Notification requirements, opening and closing Medicaid applications, identifying gaps in placement entries in the TRAILS database, managing the client discharge process, AWOL notifications, and similar tasks. Support Central Region Office Client Managers with meeting the required training needs and maintaining training records. Provides safety and security supervision of juveniles at the office by acting as the F.A.S.T. secondary “cover officer” when needed. If a juvenile engages in imminent life safety behavior at the office, this person shall respond and engage within the limits authorized and qualified to do so. A high level of confidentiality and judgment is critical.
- Victim Notification & Support- Assisting victims in understanding and exercising their rights as it relates to the Colorado Victim Rights Act. Responsible for managing and maintaining the Victim Notification Program. Coordinate with Client Managers to ensure proper and timely letter notifications are being sent to victims. Work independently to ensure all juvenile and victim confidentiality, Personal Identifiable Information, and Protected Health Information documents, records, and data received and observed are restricted, protected, and safeguarded as required by laws, rules, policies, and procedures. Manage and maintain spreadsheets and other forms of tracking and monitoring. Conduct quality assurance audits for Victim Notification, including notification of results, data entry, and ensuring that notifications and/or discrepancies are reported and addressed. Work with the Central Office Victim Notification Coordinator to provide information, respond to requests, and provide assistance as needed. A high level of confidentiality and judgment is critical.
- Medicaid Application & Support- Work independently to ensure all juvenile and legal guardian confidentiality, Personal Identifiable Information, and Protected Health Information documents, records, and data received and observed are restricted, protected, and safeguarded as required by laws, rules, policies, and procedures. Monitor placement changes and send open Medicaid requests to the appropriate counties. Troubleshoot and problem-solve issues that arise when Medicaid is denied or delayed. Collaborate with other youth services and human services agencies (e.g., County Medicaid personnel & contract program personnel) to exchange information. A high level of confidentiality and judgment is critical.
- Program Manager Support- Assist in gathering and tracking regional information when needed for reporting functions and other ad-hoc projects and assignments, such as, but not limited to, the Department’s or the Division’s strategic goals and initiatives. Enter information and manage various Divisional and Regional Office spreadsheets, documents, and reports. Support Central Region Office Director, Assistant Director, and Program Managers with projects, meeting minutes, and required training needs.
- Other Duties As Assigned - Office Operations- assist in the administrative operation of the office through customer service and office coverage. Maintain a clean and organized office environment. Oversee vehicle checkout system, maintenance program, and registration process. Schedule meetings and conference rooms, assist with regional workgroup assignments and projects, take meeting minutes, maintain office supply inventory, mail distribution, and related tasks. Designated Fire Safety Coordinator, complete required safety inspections, drills, and training. Designated Sanctuary Core Team member. Coordinate administrative support. Timekeeping – Timekeeper for Central Region Office employees housed in Bldg. 29. Duties include ensuring the accurate input of all regional employees' work hours by timesheet or data entry, acting as a liaison for timekeeping and payroll personnel, and coordinating the distribution and dissemination of accurate records for employees. Reviews and monitors employees' timecards and leave requests in KRONOS. This position must understand state leave practices in detail and accurately interpret and explain this information to all employees. Must be proficient with the KRONOS software and operate autonomously, giving directions and teaching to supervisors and employees as needed. Administrative Team Support – Administrative Team Support corresponds and collaborates with other Administrative Assistant positions to provide back-up or additional support for each other and to ensure agency mandates are met, and service delivery is uninterrupted. Support Central Region Office Program Assistant and Administrative Assistants with meeting minutes, required training needs, and maintaining records. Additional office functions that require cross-training to ensure coverage include the Administrative Review process, client credit checks, closed file management, and other related tasks as determined necessary. Other Duties as Assigned – Duties assigned by the regional office director, assistant director, direct supervisor, program managers, or program assistant. A high level of confidentiality and judgment is critical for all duty areas.
Minimum Qualifications
Experience Only – Three (3) years of relevant experience in an occupation related to the work assigned to this position. Relevant experience must include administrative support or administrative coordination in a professional, confidential, and detail-oriented environment and demonstrate responsibility for records, databases or electronic record systems, documentation, tracking systems, and/or administrative processes
for prose. We need to preserve all substantive information, not invent or summarize away detail. Remove boilerplate etc. We need to decide how to structure sections: Could have:
About the Unit
... text ...
Description of Job
... text ...
Job Duties
- ... each duty ...
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid other headings, but we should follow that pattern. Probably we should keep the main sections as h3, and within Job Duties we can use or just
with bold? But we are to output only HTML fragment, no restrictions on other tags besides those mentioned? It says use
for section headings (list). It doesn't forbid other headings, but to be safe we can keep the subheadings as or just as part of . However we need to preserve all substantive information; we can keep the subheadings as inside or as
. The instruction didn't forbid other headings, but to be safe we can keep them as .
We need to extract the content.
Let's parse the posting.
Department Information: "This position is open only to Colorado state residents Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details! Physical Job location: 4120 S. Julian Way, Denver, Colorado 80236"
We need to keep: position open only to Colorado state residents; benefit package mention (but we can't create Benefits section unless specifics). Physical job location.
We could include a short paragraph under maybe "About the Unit" or separate "Location and Eligibility". But we need to decide sections.
We have "About The Unit" with description of CDHS DYS etc.
We have "Description Of Job" with purpose etc.
We have "Job Duties" with many bullet-like paragraphs.
We have "Minimum Qualifications, Substitutions, Conditions Of Employment & Appeal Rights" with details.
We also have "Opt in below to receive text message updates on CDHS recruiting events! CDHSCareers" - that's boilerplate/application instruction, remove.
We also have "*** Please read the entire job announcement..." etc - that's application instructions, remove.
We also have "Note Applications will be reviewed..." etc - also instructions, remove.
We also have "Minimum Qualifications Experience Only – Three (3) years of relevant experience..." etc. That's the qualifications.
We need to preserve all substantive information: location, residency requirement, benefit package mention (maybe as a note in a paragraph). We'll include a paragraph about eligibility and benefit mention.
Let's craft sections:
About the Unit
The Colorado Department of Human Services (CDHS) Division of Youth Services (DYS) provides for the care and supervision of youth committed by the District Court to the custody of CDHS. DYS operates 12 secure youth centers that serve youth between the ages of 10-21 who are pre-adjudicated or committed. The Central Region Office provides case management and juvenile parole services to youth committed to the DYS. This includes planning and oversight for youth in residential placement, facilitation of multidisciplinary teams, the development of transition plans and parole plans, and the active monitoring of juvenile parolees in the community. The Central Region Office is charged with ensuring the safety and security of each youth, staff, and the community according to Colorado law. The Central Region Office is responsible for resource development and management to facilitate service provision and includes but is not limited to personnel, and contract programs, throughout 11 counties and 5 judicial districts.
Description of Job
You are required to work at your assigned work location during your scheduled work times. Purpose of Position- This position independently administers specialized administrative and operational functions for the DYS Central Region Office. The position supports Client Managers, Client Manager Supervisors, Program Managers, contracted providers, youth, legal guardians, victims, and other stakeholders throughout the continuum of care—from new commitment and placement through discharge from the division’s custody. The position performs advanced administrative support functions in a high-accountability environment. The position routinely handles confidential and sensitive information; enters, maintains, and verifies information in official government and court-related systems; reviews records and documentation for accuracy and completeness; manages competing deadlines; and performs work in which errors may have significant operational consequences. The position also is responsible for coordinating time-sensitive notifications, hearings, reports, and benefit-related processes; administering office, facility, and fleet operations; and developing and maintaining administrative procedures, forms, tracking systems, and recordkeeping processes used by the work unit. The position independently interprets and applies established laws, rules, policies, and procedures; identifies discrepancies, missing information, and processing errors; determines appropriate administrative action within established parameters; and coordinates resolution with responsible staff and stakeholders.
Job Duties
- Client Management & Support- Support and assist Client Managers and Client Manager Supervisors in a variety of ways throughout the complete continuum of care from the time of new commitment caseload assignments through completion of parole. Works independently to ensure all juvenile confidentiality, Personal Identifiable Information, and Protected Health Information documents, records, and data received and observed are restricted, protected, and safeguarded as required by laws, rules, policies, and procedures. Support and assist Client Managers and Client Manager Supervisors in various ways, including receiving and entering information into the Colorado TRAILS database, filing of records and shredding, maintaining electronic records as needed, and responding to requests for assistance. Responsible for Client Manager case management tasks to include by not limited to, managing juvenile warrant checks at various intervals, obtaining restitution and community service requirements, setting up and tracking Federal Victim Notification requirements, opening and closing Medicaid applications, identifying gaps in placement entries in the TRAILS database, managing the client discharge process, AWOL notifications, and similar tasks. Support Central Region Office Client Managers with meeting the required training needs and maintaining training records. Provides safety and security supervision of juveniles at the office by acting as the F.A.S.T. secondary “cover officer” when needed. If a juvenile engages in imminent life safety behavior at the office, this person shall respond and engage within the limits authorized and qualified to do so. A high level of confidentiality and judgment is critical.
- Victim Notification & Support- Assisting victims in understanding and exercising their rights as it relates to the Colorado Victim Rights Act. Responsible for managing and maintaining the Victim Notification Program. Coordinate with Client Managers to ensure proper and timely letter notifications are being sent to victims. Work independently to ensure all juvenile and victim confidentiality, Personal Identifiable Information, and Protected Health Information documents, records, and data received and observed are restricted, protected, and safeguarded as required by laws, rules, policies, and procedures. Manage and maintain spreadsheets and other forms of tracking and monitoring. Conduct quality assurance audits for Victim Notification, including notification of results, data entry, and ensuring that notifications and/or discrepancies are reported and addressed. Work with the Central Office Victim Notification Coordinator to provide information, respond to requests, and provide assistance as needed. A high level of confidentiality and judgment is critical.
- Medicaid Application & Support- Work independently to ensure all juvenile and legal guardian confidentiality, Personal Identifiable Information, and Protected Health Information documents, records, and data received and observed are restricted, protected, and safeguarded as required by laws, rules, policies, and procedures. Monitor placement changes and send open Medicaid requests to the appropriate counties. Troubleshoot and problem-solve issues that arise when Medicaid is denied or delayed. Collaborate with other youth services and human services agencies (e.g., County Medicaid personnel & contract program personnel) to exchange information. A high level of confidentiality and judgment is critical.
- Program Manager Support- Assist in gathering and tracking regional information when needed for reporting functions and other ad-hoc projects and assignments, such as, but not limited to, the Department’s or the Division’s strategic goals and initiatives. Enter information and manage various Divisional and Regional Office spreadsheets, documents, and reports. Support Central Region Office Director, Assistant Director, and Program Managers with projects, meeting minutes, and required training needs.
- Other Duties As Assigned - Office Operations- assist in the administrative operation of the office through customer service and office coverage. Maintain a clean and organized office environment. Oversee vehicle checkout system, maintenance program, and registration process. Schedule meetings and conference rooms, assist with regional workgroup assignments and projects, take meeting minutes, maintain office supply inventory, mail distribution, and related tasks. Designated Fire Safety Coordinator, complete required safety inspections, drills, and training. Designated Sanctuary Core Team member. Coordinate administrative support. Timekeeping – Timekeeper for Central Region Office employees housed in Bldg. 29. Duties include ensuring the accurate input of all regional employees' work hours by timesheet or data entry, acting as a liaison for timekeeping and payroll personnel, and coordinating the distribution and dissemination of accurate records for employees. Reviews and monitors employees' timecards and leave requests in KRONOS. This position must understand state leave practices in detail and accurately interpret and explain this information to all employees. Must be proficient with the KRONOS software and operate autonomously, giving directions and teaching to supervisors and employees as needed. Administrative Team Support – Administrative Team Support corresponds and collaborates with other Administrative Assistant positions to provide back-up or additional support for each other and to ensure agency mandates are met, and service delivery is uninterrupted. Support Central Region Office Program Assistant and Administrative Assistants with meeting minutes, required training needs, and maintaining records. Additional office functions that require cross-training to ensure coverage include the Administrative Review process, client credit checks, closed file management, and other related tasks as determined necessary. Other Duties as Assigned – Duties assigned by the regional office director, assistant director, direct supervisor, program managers, or program assistant. A high level of confidentiality and judgment is critical for all duty areas.
Minimum Qualifications
Experience Only – Three (3) years of relevant experience in an occupation related to the work assigned to this position. Relevant experience must include administrative support or administrative coordination in a professional, confidential, and detail-oriented environment and demonstrate responsibility for records, databases or electronic record systems, documentation, tracking systems, and/or administrative processes
or as