Administrative Assistant III

Position Summary

Our client is seeking an experienced Administrative Assistant III to provide high-level administrative support to business leaders and teams. This role requires exceptional organizational skills, complex calendar and travel management experience, strong communication abilities, and a proactive approach to problem-solving in a fast-paced corporate environment.

Key Responsibilities

• Manage complex executive calendars, prioritize scheduling requests, and coordinate meeting logistics.
• Schedule and organize internal and external meetings, including room reservations, visitor access, and equipment setup.
• Welcome and escort visitors, candidates, and meeting attendees as needed.
• Coordinate detailed domestic and international travel arrangements, including itineraries, visas, passports, Global Entry, TSA PreCheck, and security requirements.
• Prepare and reconcile monthly expense reports using Concur.
• Create and edit correspondence, reports, presentations, and other business documents.
• Compile, maintain, and analyze data to generate reports, charts, graphs, and presentations.
• Support departmental reporting and compliance-related activities.
• Assist with department meetings, team events, and project initiatives.
• Provide backup support to other administrative team members.
• Identify opportunities to improve administrative processes and workflow efficiency.
• Participate in special projects and perform additional duties as assigned.

Required Qualifications

• Proven experience providing high-level administrative support in a corporate environment.
• Strong calendar management and meeting coordination skills.
• Experience arranging complex domestic and international travel.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience using Concur for expense management.
• Excellent written and verbal communication skills.
• Strong attention to detail, organization, and time management abilities.
• Ability to handle confidential information with professionalism and discretion.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.

Preferred Qualifications

• Experience supporting senior leaders or executives.
• Knowledge of corporate travel policies and international travel requirements.
• Experience creating reports, presentations, and data visualizations.
• Familiarity with financial services, investment management, or highly regulated industries.

Core Competencies

• Teamwork & Collaboration
• Service Orientation
• Executive Support & Ownership
• Written & Verbal Communication
• Problem Solving & Sound Judgment
• Adaptability & Change Management
• Attention to Detail
• Process Improvement