Administrative Assistant III

About the Role

Performs a wide variety of administrative functions and secretarial services. Handles details and assignments of a moderately complex nature within agreed upon limits using established guidelines and procedures.

Responsibilities

• Composes, designs, edits, and prepares various correspondence, documents, and reports for the department, including spreadsheets, graphs, and charts.
• Identifies computer applications to perform required duties in the most effective manner.
• Processes department timekeeping and employee changes.
• Greets and directs visitors; responds to telephone callers by answering routine questions.
• Maintains confidential files, personnel files, and reports.
• Receives, sorts, redirects, and prioritizes incoming mail; directs important matters to appropriate department personnel.
• Orders and maintains inventory of office supplies.
• Provides training to others in areas of expertise.
• Designs and administers office procedures; evaluates and revises procedures as necessary to improve office efficiency.
• Assists with preparation and tracking of departmental budgets.
• Maintains and prepares payment processing for outside contractors and vendors.
• Coordinates and initiates meetings and travel arrangements for the department; arranges schedules for management staff.
• Maintains and updates corporate documents (e.g., policies and procedures, organizational charts, and announcements) and departmental files.
• Conducts special projects requiring research and report development; research may require collection and analysis of data.
• Checks data input for accuracy and corrects errors.
• Supports multiple HRIS leaders for event planning.
• Travels 20% of the time (with leadership) to any location (Amarillo, Lubbock, and Minneapolis).

Requirements

• High school diploma or equivalent and five years of experience in administrative support services.
• Additional secretarial or administrative coursework preferred.
• Broad knowledge of department operations and policies.
• Proficiency in the use of computer applications, including word processing, spreadsheet, presentation, graphic, and database applications.

Pay

The anticipated starting base pay for this position is: $21.90 to $30.70 per hour.

Benefits

• Spot On Bonus
• Medical/Pharmacy Plan
• Dental
• Vision
• Life Insurance
• Dependent Care Reimbursement Account
• Health Care Reimbursement Account
• Health Savings Account (HSA) (if enrolled in eligible health plan)
• Limited-Purpose FSA (if enrolled in eligible health plan and HSA)
• Transportation Reimbursement Account
• Short-term disability (STD)
• Long-term disability (LTD)
• Employee Assistance Program (EAP)
• Fitness Center Reimbursement (if enrolled in eligible health plan)
• Tuition reimbursement
• Transit programs
• Employee recognition program
• Pension
• 401(k) plan
• Paid time off (PTO)
• Holidays
• Volunteer Paid Time Off (VPTO)
• Parental Leave

Benefit plans are subject to change, and Xcel Energy has the right to end, suspend, or amend any of its plans, at any time, in whole or in part.