Administrative Assistant/ICDFR (UEC)

Office Support

• Field inquiries and provide information.
• Schedule and coordinate meetings, send reminders, and identify action items.
• Greet and direct visitors, prospective clients, or other guests.
• Maintain office organization, including monitoring supplies, filing, recordkeeping, and running errands.
• Create and distribute correspondence.
• Assist with administrative preparations and attend ICDFR meetings.

Personnel/HR Support

• Aid in staff onboarding, offboarding, and general personnel tracking.
• Support payroll-related tasks such as time sheet collection and reminders.
• Forward HR communications and updates to staff and project leads.
• Maintain and update staff records and documentation.
• Provide general administrative support for HR processes.

Events

• Coordinate with campus departments and external vendors for events.
• Arrange necessary accommodations such as parking, catering, and event materials.
• Communicate with staff, volunteers, and participants to ensure smooth event operations.
• Supervise student assistants and volunteers during events.

Additional Tasks

• Attend weekly meetings with Director and central operations team.
• Support office operations by submitting work orders, ordering and renewing keys, and tracking equipment.
• Support general office upkeep, including organizing, tidying, and maintaining common areas.
• May be required to travel for events occasionally.

Minimum Qualifications

• High school diploma or equivalent.
• One year of general office clerical work experience.
• Ability to understand standard office procedures and practices.
• Excellent organizational skills.
• Working knowledge of English grammar, spelling, and punctuation.
• Fundamental writing skills to communicate standard information.
• Ability to respond to routine inquiries and explain policies and procedures.
• Ability to identify and solve standard problems and refer more complex issues.

Preferred Qualifications

• Some college coursework.

Benefits

• Medical, Dental, Vision, Flex Cash option.
• CalPERS Retirement and CalPers 457.
• Group Term Life/ Accidental Death & Dismemberment (AD&D).
• Holidays & Personal Holiday.
• Vacation and Sick pay accruals.
• Educational Assistance.
• Workers' Compensation, Unemployment Insurance, State Disability Insurance.

Equal Opportunity Employer

University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era. To view the UEC Affirmative Action Program, please contact UEC Human Resources at UEC-HR@csusb.edu.