Administrative Assistant

Responsibilities

• Develop presentation (IM / Executive Materials)
• Create and format high-quality PowerPoint presentations, including Investment Memorandums (IMs)
• Translate complex information into clear, visually compelling slides
• Ensure accuracy, consistency, and professionalism of all materials
• Support version control and tight deadlines in deal environments
• Uphold an excellent standard of data hygiene across multiple workflows (Salesforce, Teams, and Microsoft Office)
• Corporate Development Operations
• Aid the Corporate Development team with lead generation, verification, and preparation for trade shows
• Reconcile data across Salesforce and internal reporting sources/tools
• Conduct routine Salesforce cleanup, ensuring data accuracy, removing duplicates, and correcting incomplete records
• Administrative & Coordination
• Manage calendars, schedule meetings, and coordinate internal/external communications
• Prepare and organize documentation, reports, and correspondence
• Support leadership team with day-to-day administrative tasks
• Marketing Support
• Aid in the creation and formatting of marketing materials (presentations, IMs, pitch decks, proposals)
• Ensure brand consistency across all documents and communications
• Coordinate with internal stakeholders to gather content for marketing initiatives
• Maintain and update marketing assets, templates, and databases

Qualifications

• Minimum of 3 years in a similar role
• Proficiency in Salesforce CRM and Microsoft Office Suite
• Presentation preparation and design for executives, including data visualization
• Strong attention to detail and ability to follow structured workflows
• Comfort working independently and managing tasks with minimal oversight
• Excellent organizational and communication skills
• Experience with event management will be considered an asset

What We're Looking For

Experience: This position supports leadership and requires a minimum of 3 years in a similar role.

Skills: Proficiency in Salesforce CRM and Microsoft Office Suite
Presentation preparation and design for executives, including data visualization
Strong attention to detail and ability to follow structured workflows
Comfort working independently and managing tasks with minimal oversight
Excellent organizational and communication skills
Experience with event management will be considered an asset