Administrative Assistant/IEWBC (UEC)

About the role

University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.

Responsibilities

• Answer phones, route calls, and take messages
• Routinely set appointments for consultants
• Call clients the day before their appointments to remind and confirm who they are seeing and the time and date of appointment
• Check emails for online appointment requests
• Affordably assist with training courses, workshops and event planning
• Update mailing lists, internal staff databases, and statistical information
• Keep promotional materials ready and keep inventory of stock, place orders and verify receipts
• Affordably assist in execution of traditional or digital campaigns
• Attend outreach events including set up and break down of booths
• Other duties as assigned
• Some travel between sites may be required

Requirements

• Education: High school diploma
• Experience: One year of experience in general office clerical work
• Other: Well-developed communication skills and computer skills including Microsoft office suite and ability to quickly and accurately learn other electronic databases and programs
• Able to conduct web-based research, and use Social Media effectively
• Strong interpersonal and communication skills along with excellent customer service skills
• Must possess a thorough knowledge of correct English grammar, spelling, punctuation, as well as knowledge of office methods, procedures, and practices
• Must have the ability to follow directions, take initiative, be flexible, can multi-task and make decisions on a day-to-day basis, and be accountable for work performed
• Must have the ability to work with diverse populations

Qualifications

• Bilingual/Spanish a plus

Skills

• Excellent communication skills
• Computer skills including Microsoft office suite
• Ability to quickly and accurately learn other electronic databases and programs
• Ability to conduct web-based research
• Ability to use Social Media effectively
• Strong interpersonal and communication skills
• Excellent customer service skills
• Thorough knowledge of correct English grammar, spelling, punctuation, as well as knowledge of office methods, procedures, and practices
• Ability to follow directions, take initiative, be flexible, can multi-task and make decisions on a day-to-day basis, and be accountable for work performed
• Ability to work with diverse populations

Benefits

• Sick pay accruals
• Workers' Compensation
• Unemployment Insurance
• State Disability Insurance

Pay

$18.00-$21.00 per hour

Schedule

19 hours per week. Monday through Friday within the hours on 8:00AM to 5:00PM. Some nights and weekends may be required.

Equal Opportunity Employer

University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era.