Administrative Assistant

Worthington Enterprises is looking for an Administrative Assistant to join our Chilton manufacturing team. This role provides direct administrative support to the Operations Manager and plant leadership, playing a key part in organizing leadership activities, communications, meetings, and plantwide events.

About the role

The Administrative Assistant serves as the primary point of contact at the plant's front desk, greeting visitors, answering incoming calls, and supporting general front office activities. The ideal candidate is organized, dependable, detail-oriented, and able to manage multiple priorities in a fast-paced manufacturing environment.

Responsibilities

• Provides direct administrative support to the Operations Manager and plant leadership team.
• Manages calendars, appointments, meeting schedules, conference calls, Microsoft Teams meetings, and other leadership coordination needs.
• Supports plant leadership meetings by preparing agendas and materials, coordinating logistics, taking notes, distributing recaps, and tracking action items through completion.
• Prepares, proofreads, formats, and distributes business correspondence, reports, presentations, spreadsheets, meeting materials, and other internal and external communications.
• Supports weekly, monthly, and other recurring plant reporting by gathering information, preparing materials, and tracking deadlines.
• Prepares and distributes employee communications, plant announcements, digital signage, and other plantwide messaging.
• Coordinates miscellaneous plant and leadership projects by organizing information, tracking activities, following up with responsible parties, and communicating progress.
• Plans and executes plant meetings, employee recognition activities, service awards, plant dinners, holiday events, company picnics, community and charitable activities, plant tours, and other special events. Develops event plans and timelines, coordinates vendors and logistics, tracks expenses, and ensures activities are completed within approved budgets.
• Makes approved purchases, processes expense reports and invoices, reconciles purchasing card transactions, supports vendor setup, and maintains accurate purchasing records.
• Coordinates travel arrangements as needed.
• Orders and maintains office supplies, employee recognition items, service awards, and other administrative materials.
• Serves as the primary point of contact at the plant's front desk. Greets customers, candidates, vendors, and other visitors in a professional and welcoming manner. Answers and routes incoming telephone calls and accepts overflow calls from the call center.
• Manages mail, deliveries, general correspondence, and other front office activities.
• Maintains the organization and professional appearance of the front office and plant conference rooms, coordinating with employees and support resources to ensure rooms are cleaned, stocked, and ready for use.
• Handles confidential employee, business, leadership, and plant information with appropriate discretion.
• Identifies opportunities to improve administrative processes, communication, organization, and office practices.
• Performs other duties and provides additional plant support as assigned.

Requirements

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills with the ability to manage multiple assignments, projects, events, and deadlines.
• Strong attention to detail and commitment to accurate, high-quality work.
• Strong follow-through, initiative, and personal accountability.
• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, and Teams.
• Ability to prepare professional reports, presentations, meeting materials, and written communications.
• Ability to work independently, exercise sound judgment, anticipate needs, and recognize when additional direction or approval is required.
• Professional and approachable demeanor when interacting with employees, leaders, customers, candidates, vendors, and visitors.
• Ability to remain calm, flexible, and solutions-oriented as priorities change.
• Ability to maintain confidentiality and appropriately handle sensitive information.
• Minimum of one to three years of administrative, executive support, office coordination, or related experience.

Preferred Qualifications

• Experience supporting senior leaders or multiple members of a leadership team.
• Experience coordinating meetings, events, vendors, budgets, purchasing activities, or action tracking.
• Experience working in a manufacturing, operations, or similarly fast-paced environment.

Schedule

This position primarily works first shift. Occasional early morning, evening, or weekend support may be required for plantwide events, employee functions, company picnics, holiday events, dinners, or other special activities.

About Us

Worthington Enterprises (NYSE: WOR) is a designer and manufacturer of market-leading brands that help improve everyday life by elevating spaces and experiences. The company operates with two primary business units: Building Products and Consumer Products. Product brands include Balloon Time®, Bernzomatic®, Coleman® (propane cylinders), CoMet®, Elgen, Garden Weasel®, General®, HALO™, Hawkeye™, Level5 Tools®, Mag Torch®, NEXI™, Pactool International®, PowerCore™, Ragasco®, Well-X-Trol®, and XLite™, among others.

Founded in 1955 and headquartered in Columbus, Ohio, Worthington Enterprises and its joint ventures employ approximately 6,000 people throughout North America and Europe. The company follows a people-first philosophy with earning money for its shareholders as its first corporate goal.