Administrative Assistant

This position provides administrative support for the Olympia Export Yard and sales/marketing functions, reporting to the Olympia Export Manager.

About the Role

Responsibilities include accounts receivable and payable, inventory management, contract generation and management, special projects, and general office duties. The role requires professional interaction with customers, outside agencies, contractors, and the public, along with occasional travel.

About Weyerhaeuser

We sustainably manage forests and manufacture products that improve lives. With a century-long commitment to responsible forestry, we provide recreation, wildlife habitat, and ecosystem benefits. Our company spans multiple business lines across North America, offering career opportunities for those passionate about making a difference.

Responsibilities

• Manage accounts receivable: produce statements, process payments, credits, and refunds.
• Assist the finance and planning team with variance investigations and serve as a liaison between the business and corporate accounting teams.
• Maintain the customer database, including contract mail/email dates, payments, and tax status.
• Oversee record retention and maintain files of original documents.
• Field phone calls for managers and assist with customer requests.
• Provide business systems support for programs (LIMS/CAPS, Abecas, UKG, SAP, Weighwiz).
• Drive and support the yard safety program, including ordering supplies, managing the site safety plan, and tracking employee safety training and monthly meetings.
• Coordinate site ergonomic, health and wellness, and hazardous materials programs.
• Manage safety program documentation through the Seeds tracking system.
• Serve as the site coordinator for IAuditor.

Requirements

• Minimum of three years of administrative experience or related field.
• Demonstrated commitment to safety and safe work practices.
• Ability to interact with all levels of the business.
• Strong interpersonal, communication (verbal and written), and organizational skills.
• Experience handling confidential and proprietary materials with discretion.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Power BI, and SharePoint.
• Proven ability to prioritize and manage multiple unrelated tasks with minimal supervision.
• Willingness to work in a team environment and adapt to shifting priorities ("flow to work").

Preferred Qualifications

• AA Degree in business or a related field.
• Two years of accounts receivable experience.
• Experience working in a sales/marketing organization.

Pay

This role is eligible for our annual merit-increase program, with a targeted hourly range of $24.10 - $36.11 based on skills, qualifications, and experience. Eligible for an Annual Incentive Program offering a cash incentive targeting 5% of base pay, with potential funding ranging from zero to two times the target.

Benefits

• Comprehensive employee benefits plan, including medical, dental, vision, short- and long-term disability, and life insurance.
• Pre-tax Health Savings Account (HSA) with company contribution.
• Voluntary Long-Term Care and Employee Assistance Programs.
• Support for personal volunteerism, diversity networks, mentoring, and training/development opportunities.
• 401k plan with company match and an annual contribution equal to 5% of base salary.

Schedule

• Full-time, day shift (1st).
• 3 weeks of paid vacation during the first year of employment.
• 11 paid holidays per year (88 holiday hours).