Administrative Assistant

About the role

We are seeking a highly organized and detail-oriented Administrative Assistant to support day-to-day office operations in a fast-paced, in-person environment. This role is a great fit for someone who enjoys keeping systems organized, managing a variety of tasks, and helping a team stay on track. The ideal candidate is proactive, dependable, and comfortable working across multiple priorities with minimal supervision.

Responsibilities

• Assist leadership with organizing physical and digital files and materials.
• Manage incoming and outgoing packages, shipments, and deliveries.
• Track meetings, deadlines, travel arrangements, and related logistics.
• Support inventory management for general and project-related materials.
• Format forms, flyers, and internal documents using online productivity tools.
• Research travel options based on cost, timing, and requirements.
• Source vendors and place orders for needed assets or supplies.
• Provide general administrative support as needed.

Requirements

• Strong organizational skills and excellent attention to detail.
• Clear written and verbal communication skills.
• Proficiency with Google Workspace and related design or document tools such as Canva.
• Ability to manage multiple tasks and keep information organized.
• A reliable, proactive approach to daily work.

Logistics

• Must be authorized to work in the United States without sponsorship.
• Able to begin within approximately one month of completing the interview process.

Schedule

This is a fully in-person role with weekday hours from 9:00 AM to 7:00 PM.