Administrative Assistant

About the role

The Virginia Cooperative Fish and Wildlife Research Unit seeks a highly organized and service-oriented professional to support its research, financial, and administrative operations. This role is integral to advancing the Unit’s mission through effective coordination, compliance, and collaboration.

Responsibilities

• Provides comprehensive administrative, fiscal, and operational support to the Virginia Cooperative Fish and Wildlife Research Unit and assigned faculty within the department.
• Coincides federal and university administrative processes, including financial transactions, reporting, travel, and Research Work Orders (RWOs).
• Serves as a liaison among faculty, students, university offices, and federal partners, supporting effective communication and ensuring compliance with university and federal policies, procedures, and deadlines.
• Supports departmental operations, including reporting, fiscal tracking, vehicle coordination, and administrative processes essential to the Unit’s research and outreach mission.

Requirements

• Experience providing administrative support in a professional office environment
• Strong computer skills, including advanced proficiency in Microsoft Office applications
• Ability to interpret and apply federal regulations and university policies and procedures
• Strong organizational, time management, and problem-solving skills
• Ability to work independently and manage multiple priorities
• Effective written and verbal communication skills
• Demonstrated ability to collaborate with diverse stakeholders
• Demonstrated initiative and ability to learn and apply complex processes

Qualifications

• Experience with university financial and administrative systems (e.g., PageUp, HokieMart, Chrome River, MicroStrategy, Banner)
• Experience with fiscal processing, bookkeeping, or accounting support
• Familiarity with sponsored research administration or federal grant processes

Skills

• Not specified

Benefits

• Not specified

Pay

$41,000 - $45,000

Schedule

40 hours per week