Administrative Assistant

About the role

We are seeking a detail-oriented and organized Administrative Assistant / Order Entry Administrator to support daily office operations. This role is ideal for someone who enjoys working with data, managing paperwork, maintaining accurate records, and providing administrative support across multiple functions. The successful candidate will play an important role in ensuring orders are processed accurately, inventory records are maintained, and office activities run efficiently.

Responsibilities

• Enter customer orders and maintain accurate records within company systems
• Review order information for accuracy and resolve discrepancies as needed
• Track and update inventory levels, reporting shortages or inconsistencies
• Prepare, organize, and maintain physical and electronic documentation
• Process basic invoicing and assist with billing-related administrative tasks
• Distribute incoming mail and coordinate outgoing shipments and correspondence
• Create, maintain, and update spreadsheets using Microsoft Excel
• Generate reports and provide administrative support to various departments
• File documentation and ensure records are organized and easily accessible
• Assist with additional clerical and office support duties as assigned

Qualifications

• Previous experience in administrative support, office administration, order entry, or a related role
• Strong data entry skills with excellent attention to detail
• Proficiency in Microsoft Excel and other Microsoft Office applications
• Ability to manage multiple priorities in a fast-paced environment
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Experience with inventory tracking, invoicing, or order processing preferred
• High school diploma or equivalent required

Pay

Determining compensation for this role depends upon a wide array of factors including the individual's skill sets, experience and training, licensure and certifications, office location, and other geographic and business considerations. The salary range is provided as required by local law in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

Benefits

• Medical, dental, and vision benefits
• Company’s 401(k) retirement plan