Administrative Assistant

About the role

The Administrative Assistant supports all activities of the department and performs various administrative functions during the course of their job duties. Work may be assigned by all department staff at various times, although they report to the Assurance and Business Advisory Department Head.

What You’ll Do

• Demonstrate a clear understanding of the full workflow involved in preparing, producing, and finalizing an audit, review, or compilation.
• Show strong knowledge of the reports required to support the Department Head in effectively leading the audit team.
• Audit terminology and firm-standard language correctly.
• Track department involvement in civic/niche organizations and manage event registrations.
• Resolve scheduling needs and conflicts proactively.
• Assist with onboarding of new hires and interns.
• Collaborate with audit staff and administrative assistants to meet deadlines.
• Produce, edit, and distribute documents using Word, Excel, and database tools (engagement letters, mail merges, billing reports, formatting to firm standards).
• Cook up travel arrangements and prepare detailed itineraries; process related expenses.
• Schedule continuing education for department staff.
• Aid in invoice preparation and expense reconciliation.
• Maintain the firm’s electronic filing system.
• Provide backup support for errands and front desk phone coverage.
• Identify opportunities to improve administrative support within the department.
• Monitor departmental trends and update administrative practices accordingly.
• Ensure administrative policies and procedures are documented, updated, and followed.
• Partner with department staff to deliver seamless client service.
• Complete required software and training programs.
• Work for extended periods at a computer or standing during events.
• Use fine motor coordination for office equipment; maintain verbal and auditory communication abilities.
• Lift up to 10 lbs frequently and 20 lbs occasionally.
• Navigate all areas of the firm’s facilities as needed.

About You

• Associate degree preferred; HS diploma/GED with equivalent experience accepted
• 2–4+ years administrative or executive support experience
• Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Experience supporting multiple leaders
• Reliable transportation and valid driver’s license
• Strong attention to detail, organization, and follow-through
• Able to prioritize multiple deadlines
• Clear, professional communication (written and verbal)
• Comfortable working with diverse personalities
• Strong grammar, spelling, and self-review skills
• Maintains confidentiality and professionalism

Why Join Us

• We’re growing rapidly and constantly evolving, allowing our team members to share their unique perspectives, solve new challenges, and own their careers.
• We’re committed to supporting your happiness, health, and overall well-being by providing comprehensive benefits and perks, including:
• Dynamic and Innovative Work
• Growth Opportunities
• Collaborative Culture
• Competitive Compensation

Dependable, adaptable, and eager to learn

Equal Opportunity Employer

Springline Advisory is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.