Administrative Assistant

We are expanding rapidly through acquisitions and internal growth, offering an excellent opportunity for an Administrative Assistant at our Farmingdale, Long Island, NY location. We are hiring immediately for this role with an average hourly rate of $23.00-$25.00, depending on experience.

Responsibilities

• Ensure smooth and accurate completion of office operations and provide administrative support to the management team.
• Communicate benefit information to employees and interface with Home Office personnel to answer general employee questions.
• Collect and file signed time records for hourly and commissioned employees.
• Compute payroll for office staff and forward it to the home office payroll representative; resolve any payroll discrepancies.
• Handle customers' confidential payment information.
• Balance service technicians' turn-in paperwork against computer reports and complete reconciliation reports of technician credit cards according to company policy.
• Call current A/R accounts to confirm receipt of correct invoices and contact delinquent accounts to collect past due balances.
• Prepare correspondence and inter-office memos for communication between customers, management, office staff, and technicians.
• Order and maintain office supplies for the branch.

Requirements

• Demonstrated prior experience in accounts receivable accounting is highly preferred.
• Proven ability to thrive in a fast-paced environment.
• Must work well within a team, multitask, and prioritize multiple assignments and deadlines.
• Excellent organizational skills and attention to detail.
• Working knowledge of Microsoft Office (Word, Excel); AS400 knowledge is preferred.
• Self-starter with strong organizational, follow-up, and detail-oriented skills.
• Highly motivated, detail-oriented, and able to work independently.

Benefits

• Medical insurance with a Prescription Drug Card
• Accident and Critical Illness Insurance
• Dental Insurance
• Vision Insurance
• Paid Vacation
• Paid Training
• Life Insurance
• Matching 401K Retirement Savings Plan
• Tuition Reimbursement
• Profit Sharing

Pay

$23.00-$25.00 per hour, depending on experience.

Roto-Rooter offers excellent career paths for military veterans and personnel transitioning to civilian professions.