Administrative Assistant

About the Role

The Administrative Assistant provides essential in-office support, managing tasks across departments, supporting meetings, processing invoices, and assisting with onboarding and client setup. They handle calendar management, event planning, document production, and maintain confidentiality. The role may include facility duties, front desk, and mail responsibilities, with flexibility for on-site support as needed.

Responsibilities

• Supporting administrative processes using firm systems and tools
• Coordinating meetings, managing calendars, and venue arrangements
• Processing invoices, assisting with onboarding/offboarding, and maintaining client data
• Producing correspondence, reports, and confidential materials
• Performing seasonal tax support and other ad hoc tasks as needed

Requirements

• High school diploma (bachelor’s degree preferred)
• 3+ years of administrative experience, preferably in professional services
• Proficiency in Microsoft Office and experience with ERP systems
• Excellent communication and organizational skills
• Strong attention to detail and ability to manage multiple tasks in a deadline-driven environment
• Exceptional customer service, independent judgment, and diplomacy
• Ability to handle confidential information and work effectively with all levels of management