Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support a machinery manufacturing operation in Rock Hill, South Carolina. This is a contract position.

Responsibilities

• Maintain and update controlled documents within company document management platforms and SharePoint to support compliance, accuracy, and ease of access.
• Respond to customer-related administrative requests, including coordination of insurance certificates and preparation of required documentation for sales and service teams.
• Oversee external contractor portal records by keeping safety files, insurance information, training documentation, and recurring reporting submissions current.
• Assign, monitor, and record employee safety training in designated learning systems to ensure completion data and attendance details are accurate.
• Organize and preserve customer standards, specifications, training resources, and other operational records needed by the department.
• Support departmental administration through spreadsheet and database updates, document revision tracking, audit coordination, and follow-up on corrective action items.
• Provide general administrative assistance such as data entry, office support, and communication handling to help maintain efficient daily operations.

Requirements

• Prior experience in an administrative assistant or office support role.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Experience working with document control systems, spreadsheets, and database records.
• Ability to manage multiple deadlines and maintain organized files in a fast-paced environment.
• Familiarity with customer documentation, compliance records, or contractor administration is preferred.
• Exposure to safety training coordination, audits, or health and safety documentation is an asset.
• Strong communication skills, including the ability to handle inbound inquiries and support internal teams effectively.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in the company 401(k) plan.