Administrative Assistant

We are looking for an Administrative Assistant to support daily operations and provide high-level coordination for agency leadership in Pittsburgh, Pennsylvania. This onsite, contract-to-hire role offers the opportunity to work closely with internal teams, community stakeholders, and external partners.

Responsibilities

• Coordinate administrative activities for executive leadership, helping maintain productive communication with staff, board members, community organizations, vendors, clients, volunteers, and the public.
• Organize meeting schedules, calendar activity, and logistics for board and committee sessions while supporting clear follow-up and information flow between leadership and participants.
• Create and maintain orderly digital and physical filing practices to ensure documents are accessible, current, and shared efficiently across the organization.
• Track program information through internal data systems and prepare reports, summaries, and outcome-focused materials that highlight service impact.
• Oversee donor records and support engagement efforts by improving processes that strengthen communication and encourage continued participation.
• Assist with financial administration by helping process contracts, invoices, and related documentation in support of routine business operations.
• Provide coordination for program-related events, advisory groups, public meetings, and other organizational activities as needed.
• Carry out additional administrative and operational assignments requested by executive leadership to support agency goals.

Qualifications

• Demonstrated strength in verbal and written communication, relationship building, and customer service.
• Strong organizational skills with the ability to manage competing priorities and meet deadlines with minimal supervision.
• Ability to work independently and interact effectively with individuals from a wide range of backgrounds and communities.
• Sound analytical thinking and problem-solving skills in a fast-moving work environment.
• Proficiency with Microsoft Office applications and other standard administrative software tools.
• Reliable transportation and a valid Pennsylvania driver’s license; access to a personal vehicle is preferred.
• Flexibility to support occasional evening and weekend commitments.
• Bachelor’s degree is preferred; equivalent relevant experience will also be considered.

Schedule

Full-time, Monday-Friday, 8:00 AM-5:00 PM

Pay

$21.50-24 per hour

Benefits

• Medical, vision, dental, and life and disability insurance
• Eligibility to enroll in the company 401(k) plan

Location: Pittsburgh, PA (Onsite)
Type: Contract-to-Hire