Administrative Assistant

About the role

We are looking for a dependable Administrative Assistant to support daily office operations in Louisville, Kentucky. This contract-to-permanent opportunity is ideal for someone who enjoys keeping administrative processes organized, assisting visitors and callers, and ensuring information is handled accurately.

Responsibilities

• Welcome visitors, manage front desk activity, and create a detail-oriented first impression for everyone entering the office.
• Answer incoming calls, direct inquiries to the appropriate team members, and take clear, accurate messages when needed.
• Perform a variety of administrative tasks such as filing, document preparation, record maintenance, and general office coordination.
• Enter information into company systems with a high level of accuracy and attention to detail.
• Support day-to-day office workflow by organizing materials, tracking routine tasks, and helping keep operations running smoothly.
• Assist with onboarding into office procedures during the first month of training and apply learned processes to daily responsibilities.
• Maintain a clean, orderly reception and administrative area while supporting staff with clerical needs as they arise.

Requirements

• Prior experience in an administrative assistant, receptionist, or general office support role.
• Comfortable handling inbound phone calls and communicating professionally with internal and external contacts.
• Strong data entry skills with the ability to maintain accuracy in a fast-paced environment.
• Working knowledge of standard administrative office practices and clerical procedures.
• Ability to manage multiple tasks, stay organized, and meet daily expectations with minimal supervision.
• All candidates are required to undergo a 10-panel screening process.
• Reliable attendance and availability to work Monday through Friday from 8:00 a.m. to 4:30 p.m.

Schedule

• Monday through Friday, 8:00 a.m. to 4:30 p.m.
• Initial on-site training during the first month

Benefits

• Medical, vision, dental, and life and disability insurance (available to contract/temporary professionals)
• Eligibility to enroll in the company 401(k) plan for hired contract/temporary professionals