Administrative Assistant
Position Summary
We are seeking a detail-oriented Pharmaceutical Distribution & Logistics Administrative Assistant to support daily distribution and logistics operations during a high-volume seasonal period. This role provides hands-on experience in pharmaceutical supply chain operations, shipment coordination, documentation management, and logistics administration in a fast-paced environment.
Additional Details
Contract Length: 3 Months with the possibility of extensions
Pay Range: $18 to $20 per hour on W2 (As per experience)
Responsibilities
Track daily shipments from origin to delivery and proactively monitor on-time performance.
Investigate shipment delays and escalate issues while following through until resolution.
Retrieve and maintain Proof of Delivery (POD) documentation.
Obtain packing slips and verify shipping documentation for accuracy.
Document delivery exceptions, including shortages, damages, delays, and misrouted shipments.
Communicate shipment status updates and estimated delivery times to internal stakeholders.
Monitor logistics claims and assist with case creation, documentation, and closure.
Cook up with carriers and third-party logistics providers to obtain shipment updates and resolve transportation issues.
Maintain organized records and ensure documentation is complete and accurate.
Support reporting activities using Excel and other tracking tools.
Follow established logistics procedures and compliance documentation requirements.
Required Qualifications
Bachelor's degree or currently pursuing a degree in Supply Chain, Logistics, Business, Operations, Industrial Engineering, Public Health, or a related field.
Strong organizational skills and exceptional attention to detail.
Ability to prioritize multiple tasks in a fast-paced environment.
Excellent written and verbal communication skills.
Proficiency with Microsoft Excel, including: VLOOKUP/XLOOKUP, Pivot Tables, Filtering and Sorting, Basic Charts.
Proficiency with Microsoft Outlook, Teams, and Word.
Strong analytical and problem-solving abilities.
Customer-focused mindset with the ability to work professionally with internal and external partners.
Preferred Qualifications
Exposure to transportation, logistics, or supply chain operations.
Knowledge of shipment tracking, Proof of Delivery (POD), inventory monitoring, or carrier operations.
Experience with Power BI or Smartsheet.
Familiarity with temperature-controlled logistics or healthcare/pharmaceutical environments.
Key Skills
Shipment Tracking
Logistics Coordination
Documentation Management
Recordkeeping & Data Accuracy
Exception Management
Carrier Communication
Inventory Monitoring
Microsoft Excel
Reporting & Analysis
Problem Solving
Time Management
Team Collaboration
About Us
Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization. As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics. #RTA-ZR JD-#SCIENCE #RTA #PHC