Administrative Assistant

Modern Technology Solutions, Inc. (MTSI) is seeking an Administrative Assistant for our Dayton, OH office.

About the role

The Administrative Assistant handles a variety of administrative tasks to support the efficient operation of an office. Duties may change or new ones may be assigned at any time with or without notice.

Responsibilities

• Assist in managing calendars, scheduling appointments, and coordinating meetings.
• Prepare and process correspondence, presentations, reports, and documentation.
• Handle communications by responding to emails, phone calls, and inquiries in a professional manner.
• Maintain and update operational records, including databases and filing systems.
• Collaborate with internal and external stakeholders to facilitate effective communication and task execution.
• Ensure compliance with organizational policies and procedures within all administrative practices.
• Greet employees and visitors, direct them to the proper person or department, and handle incoming telephone calls.
• Maintain visitor control logs and conference room schedules; assist with meeting preparations.
• Create and update documents, spreadsheets, and PowerPoint charts.
• Coordinate staff meetings and conference calls.
• Work on various administrative projects for the company as needed.
• Distribute mail; receive and distribute supplies and other incoming packages.
• Follow standard company practices and procedures.
• Assist with ordering items for the office or events as needed.
• Assist with Badge PIN assignment in Virtual Keypad and Badge creation in Aurora.
• Request content for and update MTSI Dayton awareness slides for television in kitchen.
• Assist Social Responsibility Leads with tasks, as requested.

Skills

• Functional and operational proficiency in job duties.
• Project and program implementation.
• Resourcefulness in resolving issues.
• Independent work capability.
• Knowledge of organizational processes and goals.
• Problem-solving and analytical skills.
• Leadership in project tasks.
• Strong computer skills (Microsoft Office, databases, etc.).
• Effective communication (oral and written).
• Interpersonal skills and teamwork.

Required Competencies

• Collaboration/Teamwork: Engages others across roles through communication and mutual respect, shares insights, enabling effective teamwork to ensure collective success.
• Technical and Functional Skills: Leverages technical and functional expertise to deliver high performance, addresses challenges, and supports business needs while pursuing continuous skill development.
• Entrepreneurialism: Fosters innovation, evaluates ideas, and advances initiatives with sound judgment and organizational awareness to drive growth and impact.
• Communication: Communicates clearly and effectively, fostering understanding, collaboration, and alignment through active listening and impactful messaging.
• Customer Focus: Prioritizes customer needs, builds trust, and delivers exceptional service by using insights to drive improvements and strengthen relationships.

Qualifications

• Bachelor’s Degree & 2-5 years of experience in a related field, or
• Master’s Degree & 0-3 years of experience in a related field, or
• Equivalent total experience in a related field.

Newly hired MA/MS graduates are typically matched here. U.S. Citizenship is required.

Physical Requirements

• Frequent sitting for long periods using a computer keyboard, teleconferencing, Microsoft Teams, and telephone.
• Regular standing and walking to file documents, make copies, and meet with leaders/employees in other parts of the building.
• Keyboarding: Entering text or data into a computer or other machine by means of a traditional keyboard.
• Work is performed in an office environment and requires the ability to operate standard office equipment.
• Some work may require moving and lifting of heavy objects.