Administrative Assistant

Financial Services | Investment Management

About the role

This role supports the daily operations of two Managing Directors and overall office administration. Responsibilities include managing schedules, coordinating communications, handling travel, and ensuring the efficient flow of information. The position is on-site Monday through Friday in Midtown and requires a completed Bachelor's Degree.

Responsibilities

• Manage and maintain schedules, appointments, and calendars for two executives.
• Oversee office logistics: ordering supplies, catering, pantry items, etc.
• Assist with Reception support (as needed).
• Partner with other Administrative Assistants in the office for backup support and general administrative tasks.
• Coordinate and prepare meeting materials, agendas, and minutes.
• Handle correspondence, including emails, phone calls, and mail, ensuring prompt and professional communication.
• Organize and maintain files, records, and documents for easy access and retrieval.
• Assist in planning and executing department events or team activities.
• Support project coordination by tracking progress and ensuring deadlines are met.
• Monitor and order office supplies, ensuring availability for smooth operations.
• Perform other administrative tasks as assigned to support the department's needs.

Requirements

• 3–5 years of administrative experience; financial industry preferred.
• Strong interpersonal, communication, and problem-solving capabilities.
• Strong organizational skills, attention to detail, and ability to prioritize.
• Working knowledge of Microsoft Office suite, including Outlook, Word, and PowerPoint.
• Ability to lift and move up to 20 pounds at times.
• Completed Bachelor's Degree is required.

Schedule

8:00 AM–5:15 PM, Monday through Friday. Willing and available to provide support nights and/or weekends on occasion as needed. Overtime eligible.

Pay

Base salary plus discretionary bonus. Non-exempt position.