Administrative Assistant

Position Summary

McCarthy Building Companies is seeking a skilled and motivated Administrative Assistant to provide direct support to executive level leaders and general office administrative support. You will be responsible for performing a wide range of administrative and office tasks.

Key Responsibilities

• Calendar and schedule management for business unit leaders
• Coordinate travel and accommodations as needed
• Prepare and process expense reports
• Process, track and follow up on check requests and invoices for donations, sponsorships and business development events
• Manage company credit card reconciliation for multiple users
• Plan and coordinate internal and external meetings, trainings, lunches/dinners, interviews, video conferences and conference calls
• Compose and produce a variety of business correspondence, including agendas, reports, confidential documents and/or forms
• Administer programs and/or processes to ensure they are completed with accuracy, high quality, and within deadlines
• Provide front desk coverage for daily breaks and as needed
• Absorb and distribute mail and packages
• Absorb and distribute phone calls and messages
• Assist with special events, conferences, seminars, community service efforts and teambuilding
• Track, maintain and report on various data to support the teams
• Perform basic administrative and support functions for office
• Other tasks and duties as assigned

Qualifications

• 5 years of administrative experience
• Event, travel and meeting coordination experience
• High proficiency in calendaring using Microsoft Outlook
• High proficiency with Word and Excel programs
• Able to multi-task and assist multiple people and functions with competing priorities
• Experience in working in a fast-paced environment with the ability to meet daily deadlines
• May be exposed to sensitive or confidential information, the ability to maintain the highest levels of confidentiality, integrity and discretion is critical
• Forward-thinking and has an ability and willingness to anticipate needs and be proactive
• Willingness to partner with the administrative team and others to achieve high-performing partnerships
• Ability to compose non-routine correspondence on own initiative
• Strong attention to detail and solid follow through
• Ability to write and communicate effectively

Company Information

McCarthy Building Companies is America's premier, 100% employee-owned commercial construction company. With offices nationwide, we specialize in a wide range of project types that are as diverse and wide-ranging as the communities in which we build. Our innovative teams collaborate with clients and industry partners throughout the project life cycle, starting in the earliest stages of design, throughout construction and beyond project completion. McCarthy’s reputation for tackling the toughest building challenges starts with our focus on developing high-performing individuals and teams. We do this through our award-winning training programs, a best-in-class Total Rewards benefits program, and a focus on equipping diverse teams of employee owners through a connected and inclusive culture aligned with our core values of: Genuine. We, Not I. All In.