Administrative Assistant

About the role

The Opportunity: JR Automation, a Hitachi Group Company, is driven to deliver customer success worldwide. We provide intelligent automated manufacturing and distribution technology solutions that transform how the world's leading manufacturers make and distribute products. Our strength is our people and we're always looking to get stronger across North America, Europe, and Asia. Join us as an Administrative Assistant in Holland, MI as we work together to bring innovative automation solutions to life.

Location Type

This role is onsite full-time in Holland, MI.

Why Join JR Automation?

• We believe in investing in our people both professionally and personally. Our comprehensive benefits package includes:
• Medical, dental, and vision coverage
• Employee Stock Purchase Program (ESPP)
• Paid parental leave
• Tuition reimbursement and professional development support
• Retail savings opportunities
• Employee assistance and wellness resources

Supporting Human Resources Activities

• Supporting Human Resources activities across our Holland campuses
• Aid in travel arrangements
• Manage reception area greeting/checking in all visitors
• Maintain scheduling and event calendars as well as coordinate events
• Process expense reports for business travel, events, and other office related expenses
• Help maintain a clean and organized office environment
• Operate general office equipment for various applications, such as database and document management and word processing
• Answer and triage telephone calls and respond to general email inquiries
• Order and set up lunches as requested
• Maintain inventory of office supplies
• Sort and distribute mail daily
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, maintaining documents, or preparing reports as requested
• Complete forms in accordance with company procedures
• Make copies of correspondence or other printed material

What You’ll Bring

• Associates degree or advanced education preferred
• 2-5 years’ experience in a professional working environment highly preferred
• Experience providing administrative support to multiple parties simultaneously
• Working knowledge of Microsoft Word, PowerPoint and Excel (formulas, pivot tables), Outlook (calendar scheduling) and Concur (creating and managing travel arrangements); Microsoft certification a plus
• Strong focus on detail and accuracy of work with the ability to take on full ownership of assigned work
• Strong interpersonal and project/time management skills
• History of excellent written and verbal communication
• Ability to handle sensitive material and maintain confidentiality
• Strong organizational skills and flexibility to handle multiple tasks
• Proven ability to work effectively and efficiently in a fast-paced environment while having strong attention to detail

Qualifications

• Associates degree or advanced education preferred
• 2-5 years’ experience in a professional working environment highly preferred
• Experience providing administrative support to multiple parties simultaneously
• Working knowledge of Microsoft Word, PowerPoint and Excel (formulas, pivot tables), Outlook (calendar scheduling) and Concur (creating and managing travel arrangements); Microsoft certification a plus
• Strong focus on detail and accuracy of work with the ability to take on full ownership of assigned work
• Strong interpersonal and project/time management skills
• History of excellent written and verbal communication
• Ability to handle sensitive material and maintain confidentiality
• Strong organizational skills and flexibility to handle multiple tasks
• Proven ability to work effectively and efficiently in a fast-paced environment while having strong attention to detail

Skills

• Associates degree or advanced education preferred
• 2-5 years’ experience in a professional working environment highly preferred
• Experience providing administrative support to multiple parties simultaneously
• Working knowledge of Microsoft Word, PowerPoint and Excel (formulas, pivot tables), Outlook (calendar scheduling) and Concur (creating and managing travel arrangements); Microsoft certification a plus
• Strong focus on detail and accuracy of work with the ability to take on full ownership of assigned work
• Strong interpersonal and project/time management skills
• History of excellent written and verbal communication
• Ability to handle sensitive material and maintain confidentiality
• Strong organizational skills and flexibility to handle multiple tasks
• Proven ability to work effectively and efficiently in a fast-paced environment while having strong attention to detail

Benefits

• Medical, dental, and vision coverage
• Employee Stock Purchase Program (ESPP)
• Paid parental leave
• Tuition reimbursement and professional development support
• Retail savings opportunities
• Employee assistance and wellness resources

Pay

Details about pay are not specified in this job posting.

Schedule

Details about schedule are not specified in this job posting.