Administrative Assistant

About the role

The Indiana University School of Medicine Department of Otolaryngology-Head and Neck Surgery seeks an individual to provide administrative support to a department or group of professionals. The ideal candidate will exercise confidentiality, tact, and diplomacy, utilize business software applications, and manage various administrative tasks.

Responsibilities

• Provides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy.
• Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reports.
• Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses.
• Participates in the development and implementation of administrative standards, policies and practices for the organization.
• Maintains an internal website and/or works with social media.

Requirements

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

Preferred Skills

• Experience supporting operations in a high-volume environment with competing priorities.
• Demonstrated initiative, creativity, and problem-solving skills, with the ability to improve processes.
• Experience in event planning, coordination, and execution.
• Dedicated team player who contributes to a culture of cooperation, communication, and mutual support.

Skills

• Excellent organizational skills.
• Demonstrates ability to maintain confidential information.
• Strong verbal communication and listening skills.
• Demonstrates excellent judgment and decision making skills.
• Able to simultaneously handle multiple priorities.
• Maintains composure under pressure.

Benefits

Comprehensive medical and dental insurance
Health savings account with generous IU contributions
Healthcare and dependent care flexible spending accounts
Basic group life insurance paid by IU
Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
Base retirement plan with generous IU contributions, subject to vesting
Voluntary supplemental retirement plan options
Tuition subsidy for employees and family members taking IU courses
Generous paid time off plans
Paid leave for new parents and IU-sponsored volunteer events
Employee assistance program (EAP)

Pay

Salary commensurate with experience.

Schedule

This role requires a hybrid schedule (mix between remote and in-person work) after initial training period, subject to change in the future based on university policy and business needs.

Benefits

Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Contact Information

To guarantee full consideration, please submit your application within 5 business days of the Posted Date. If you wish to include a cover letter, you may include it with your resume when uploading attachments.