Administrative Assistant

About Us

At Galen College of Nursing, we educate and empower nurses to change lives. Since 1989, we’ve dedicated our work to delivering high-quality nursing education with a student-first mindset. As one of the largest private nursing colleges in the country, we combine the support of a close-knit learning environment with the strength of a nationally recognized institution, HCA Healthcare. Our culture is deeply rooted in collaboration, innovation, and a shared commitment to improving the future of healthcare. Your work directly impacts the next generation of nurses, helping students pursue their dream of a compassionate career.

Responsibilities

• Performs highly diversified administrative duties in support of Galen’s executives and administration, including program and project administration.
• Uses independent judgement to determine when to act for management and when to refer problems for personal attention.
• Prepares and modifies routine/non-routine and internal/external correspondence, memos, documents, reports, meeting notices, and presentations using word processing, spreadsheets, graphics, and/or publishing software.
• Maintains a library of prepared materials and ensures accurate record and file maintenance (electronic and hard copy).
• Coordinates and schedules meetings, appointments, and calendars, including on-campus student events and social activities.
• Makes meeting preparations, including agendas, supplemental documents, conference space scheduling, meeting minutes, and refreshments.
• Makes travel reservations and prepares expense reports following College policy.
• Screens incoming mail and faxes, categorizing and prioritizing responses, and prepares responses for signature.
• Orders, prepares, and organizes equipment and supplies as needed.
• Other duties as assigned.

Requirements

• High school diploma or GED with appropriate technical knowledge or equivalent experience.
• Intermediate computer skills, including proficiency in Microsoft Office Products (Word, Excel, PowerPoint, etc.).
• Ellucian Colleague experience is a plus.
• Able to effectively prioritize workload and demonstrate strong communication skills.

Work Environment

• Sedentary office and classroom work with occasional lifting and/or carrying of records, files, and books (10 pounds maximum).
• Frequent operation of standard office equipment such as phone, computer, projector, Scantron, and printer/scanner.
• Physical demands may include lifting, pulling, pushing, kneeling, stooping, crouching, and bending.

Benefits

• Comprehensive medical coverage with no-cost or low-copay services, including prescription drug and behavioral health coverage, free telemedicine, and free AirMed medical transportation.
• Dental and vision benefits, life and disability coverage, flexible spending accounts, and supplemental health protection plans (accident, critical illness, hospital indemnity).
• Auto and home insurance, identity theft protection, legal counseling, and long-term care coverage.
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service).
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock.
• Family support through fertility and family-building benefits (Progyny) and adoption assistance.
• Referral services for childcare, elder care, pet care, home/auto repair, and event planning.
• Consumer discounts through Abenity.
• Retirement readiness, rollover assistance, and preferred banking partnerships.
• Education assistance (tuition, student loan, certification support, dependent scholarships).
• Colleague recognition program.
• Time Away from Work Program (paid time off, paid family leave, long- and short-term disability, and leaves of absence).
• Employee Health Assistance Fund offering free employee-only coverage based on income.

Note: Eligibility for benefits may vary by location.