Administrative Assistant

Description Community Options, Inc.is a national non-profit agency providing services to individuals with disabilities in 12 states. We are actively seeking anAdministrative Assistantto join our team inMercer, NJ.The Administrative Assistant provides administrative and secretarial support including arranging meetings, conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Starting pay is $22.00/per hour Responsibilities Schedule and organize appointments, meetings, travel, and conferencesScreen incoming calls, denote detailed messages, and transfer calls to appropriate staff membersOrder office supplies and maintain office equipmentEstablish, develop, and maintain filing systemRetrieve information from files when neededMaintain daily and monthly schedules for all necessary staff to determine location and availabilityOrganize and prioritize large volumes of information and callsRespond to requests for informationComplete typing and copying as needed for management staffOpen, sort, and distribute mailMaintain a neat and orderly office and reception areaWork independently and within a team on special non-recurring and ongoing projectsMay be required to take mail to the post office using own vehicleMaintain conference room usage logCheck fax machine and distribute faxes to appropriate staffAdditional tasks and responsibilities may be assignedEmployee must cooperate with the license and department staff in any inspection, inquiry, or investigationEmployment is contingent upon successful completion of checks of criminal background, central registry, child abuse registry, and drug testing Minimum Requirements High school diploma or GEDTwo years of related administrative experienceValid driver’s license with a satisfactory driving recordProficient in Microsoft Office SuiteAbility to type 50+ words per minuteMust have high level of interpersonal skills to handle sensitive and confidential situationsPosition continually requires demonstrated poise, tact, and diplomacyExcellent verbal and written communication skillsIndependent judgment is required to plan, prioritize, and organize diversified workloadAbility to prioritize workload with excellent time management skillsAbility to deal with individuals from all levels of the organization Working Conditions Occasional overtime requiredOccasionally lift up to 15 pounds Community Options is an Equal Opportunity EmployerM/F/D/V