Administrative Assistant

Schedule

Hybrid; 2 days remote, 3 days onsite

About the Role

The Administrative Assistant provides comprehensive administrative and operational support to the Division of Psychiatry and Developmental-Behavioral Pediatrics under general supervision, helping to ensure the efficient functioning of the department as a robust business operation. This role supports division leadership, faculty, staff, trainees, and visitors through a wide range of customer service, administrative, and secretarial activities related to the day-to-day operations of the office.

Responsibilities

• Managing calendars and communications
• Coordinating meetings and events
• Maintaining records and files
• Processing department expenses and invoices
• Providing document services
• Delivering reception and floor support
• Assisting with trainee onboarding
• Coordinating educational activities and schedules
• Maintaining accreditation and program documentation
• Facilitating communication between fellows, faculty, and program leadership

Qualifications

• 2+ years professional office experience
• Advanced secretarial and administrative experience required
• Catering and meeting planning and support preferred
• High school graduate
• Bachelor's degree preferred