Administrative Assistant

About the role

The Cat Technology Division is seeking an Administrative Assistant in Irving, TX. This role offers top-notch administrative support to company executives, allowing them to focus on key management duties.

Responsibilities

• Typing, filing, transcription, and/or shorthand.
• Operating a PC and standard software programs.
• Organizing and expediting workflow through the supervisor’s office.
• Preparing expense books.
• Tending to all the details involved with manager's visits to Caterpillar domestic and overseas facilities and to other companies and unions.
• Cooking up communications by receiving and passing along emails, notices, etc.
• Organizing, completing, and maintaining large projects such as a database for a process improvement.
• Coordinating visits of corporate customers, coordinating airline travel, preparing expense books and reconciling manager's expense statement.
• Cooking up communications by receiving and passing along emails, notices, etc.
• Organizing, completing, and maintaining large projects such as a database for a process improvement.
• Coordinating visits of corporate customers, coordinating airline travel, preparing expense books and reconciling manager's expense statement.
• Preparing presentation materials as needed.
• Scheduling meetings and maintaining calendars.
• Arranging customer/dealer/consultant visits including lodging, meals, scheduling, meetings, etc.
• Works with highly sensitive and confidential information.

Requirements

• Effective Communications: Understanding of effective communication concepts, tools, and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
• Management: Knowledge of relationship management techniques; ability to establish and maintain healthy working relationships with clients, vendors, and peers.
• Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
• Planning and Organizing: Knowledge of the process of planning and arranging tasks and resources; ability to plan and organize both time and resources to get things completed while structuring and maintaining work in a systematic and highly methodical way.
• Copywriting and Editing: Knowledge of copywriting and editing; ability to write, review, and edit texts and documents to promote marketing.

Qualifications

• Extensive experience with Microsoft Office (Word, Excel, PowerPoint, TEAMs, ect.).
• Previous experience supporting the Director and Senior Director levels of an organization.
• Ability to be proactive & anticipate needs, solve problems before escalation, handle ambiguity with confidence, and protect executive’s time.

Skills

• Microsoft Office proficiency.
• Experience supporting senior executives.
• Proactive problem-solving skills.
• Confidence handling confidentiality.

Benefits

• Medical, dental, and vision benefits.
• Paid time off plan (Vacation, Holidays, Volunteer, etc.).
• 401(k) savings plans.
• Health Savings Account (HSA).
• Flexible Spending Accounts (FSAs).
• Health Lifestyle Programs.
• Employee Assistance Program.
• Voluntary Benefits and Employee Discounts.
• Career Development.
• Incentive bonus.
• Disability benefits.
• Life Insurance.
• Parental leave.
• Adoption benefits.
• Tuition Reimbursement.

Pay

Pay Range: $25.10 - $37.60

Schedule

This position requires working onsite five days a week.

Additional Details

• Relocation assistance is NOT available for this position.
• Visa sponsorship is NOT available with this position.
• Posting Dates: July 21, 2026 - August 3, 2026.
• Any offer of employment is conditioned upon the successful completion of a drug screen.
• Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities.
• Qualified applicants of any age are encouraged to apply.
• Not ready to apply? Join our Talent Community.