Administrative Assistant

About the Role

Provides primary administrative support and coordination for the Vice President of Retail Electric Power, with additional administrative support for select Electric Power Division senior leaders. Serves as the lead administrative support resource for the broader Retail Electric Power Solutions (REPS) team, coordinating priorities, communications, schedules, meetings, travel, and team operating rhythms to help the organization run effectively and efficiently.

About Electric Power

Caterpillar's Electric Power Division (EPD) offers integrated solutions, parts, and services to meet the needs of commercial and industrial electric power customers. EPD supports a wide range of customer applications globally, including back-up power for hospitals, emergency power during natural disasters, and critical infrastructure for data centers and municipalities. With over 95 years in the electric power business, the team has world-class expertise and a proven ability to adapt to changing demands, committed to providing sustainable and reliable solutions.

Responsibilities

• Manage calendars, meeting scheduling, room reservations, technology needs, and follow-up logistics.
• Coordinate domestic and international travel, including itineraries, accommodations, transportation, and changes.
• Manage expenses, charge card reconciliation, invoice support, payment assistance, and related processes.
• Welcome and host corporate visitors, including dealers, customers, internal leaders, and external guests.
• Coordinate offsite meetings, leadership sessions, team events, and customer or dealer engagements.
• Maintain office logistics, supplies, inventory, equipment coordination, workspace needs, and materials distribution.

Requirements

• Degree or equivalent experience desired.

Skills

• Accuracy and Attention to Detail: Ability to complete tasks with high precision, gauge the impact of errors, and use checklists to ensure error-free outputs. Learns from mistakes and applies lessons learned.
• Collaborating: Ability to work constructively with diverse individuals and groups. Initiates collaborative meetings, communicates shared goals, and promotes collaboration across functions and levels.
• Effective Communications: Ability to transmit, receive, and interpret ideas and information effectively. Delivers helpful feedback, listens without defensiveness, and adapts communication for technical and non-technical audiences.
• Flexibility and Adaptability: Ability to adapt to changing environments, processes, and people. Demonstrates openness to new ideas and shifts tasks efficiently.
• Managing Multiple Priorities: Ability to manage multiple concurrent objectives and prioritize effectively. Balances day-to-day operational tasks with project work.
• Problem Solving: Ability to recognize, analyze, and resolve organizational or process problems using disciplined approaches. Follows problem reporting and escalation practices.
• Office Administration: Ability to carry out ongoing office tasks, including meeting coordination, equipment operation, correspondence distribution, travel arrangements, and supply management.
• Microsoft Office: Proficiency in using Microsoft Office applications (Word, PowerPoint, Excel) for presentations, data conversion, and basic functions.

Additional Information

Location: Irving, TX. This position requires a 5-day in-office work schedule. Relocation assistance and visa sponsorship are not provided for this role.

Pay

Summary pay range: $28.70 - $51.45 per hour. Compensation and benefits may vary based on job level, market location, experience, skills, and individual performance.

Benefits

Subject to plan eligibility, terms, and guidelines. Benefits include:

• Medical, dental, and vision benefits.
• Paid time off (vacation, holidays, volunteer time).
• 401(k) savings plans.
• Health Savings Account (HSA) and Flexible Spending Accounts (FSAs).
• Health lifestyle programs and Employee Assistance Program.
• Voluntary benefits and employee discounts.
• Career development and incentive bonus.
• Disability benefits and life insurance.
• Parental leave and adoption benefits.
• Tuition reimbursement.

These benefits also apply to part-time employees.