ADMINISTRATIVE ASSISTANT

How You’ll Help Transform Healthcare

The Administrative Assistant provides high-level administrative and operational support to senior leadership (Vice President(s), Physician Chair, department and/or affiliates), ensuring efficient coordination of activities, communication, and departmental operations.

Prioritizes competing demands and ensures timely completion of tasks and projects.

• Maintains confidential files and sensitive information.
• Manages office supplies, equipment, and purchasing processes.
• Prepares and tracks budgets, expenses, and accounts payable documentation.
• Creates and maintains databases, spreadsheets, and reports.
• Navigates internal systems.
• Captures and prepares correspondence, reports, presentations, and other confidential materials.
• Screens calls, manages communications, and routes information appropriately.
• Coordinates meetings, conferences, and events, including preparation of materials.
• Aids in payroll processes and timekeeping functions as assigned.
• Supports research, reporting, and administrative projects.
• Captures and supports communications such as newsletters and organizational updates.
• Captures and supports community partnerships, events, and organizational initiatives.
• Organizes employee recognition and departmental events.

What We Require

• Education: Associate degree required or 2 years of experience may be considered in lieu of degree.
• Experience: Minimum of 5 years of administrative assistant or related experience required.
• Licensure, Certification, and/or Registration: None.
• Life Support: Not required.
• Other Minimum Qualifications: Strong customer service orientation and advanced business writing skills. Proficiency in Microsoft Office applications. Excellent communication, organizational, and grammar skills. Ability to manage multiple priorities and maintain confidentiality.