Administrative Assistant, (A262035-3), 205, Health & Benefits

About the role

The Administrative Assistant supports one or more City departments, handling payroll, budget processes, personnel files, and general administrative duties.

Responsibilities

• Manages and processes payroll for the department.
• Oversees purchasing for the department.
• Aids in the hiring process by opening requisitions, scheduling interviews, and recommending candidates.
• Assists with travel arrangements for the department.
• Provides customer service and assists employees with HR policies and procedures.
• Performs bookkeeping functions, including financial transactions, accounts receivable and payable, and report preparation.
• Assists with budget preparation and reporting.
• Drives a City vehicle for business use.
• Performs related work as required.

Requirements

• Associate's degree or 60 college hours from an accredited institution in Public Administration, Business Administration, or related field.
• At least five (5) years of experience in advanced administration support.

Qualifications

• Knowledge of cash handling, accounting, and record keeping.
• Knowledge of City of Laredo policies, procedures, and processes.
• Knowledge of modern office procedures and methods including computers and applicable software, such as Microsoft Office, AS400.
• Knowledge of English grammar, spelling, and punctuation.
• Knowledge of the methods and practices of assembling and analyzing data.
• Customer service delivery skills.
• Ability to maintain attention to detail.
• Ability to maintain records, assemble and organize data, and prepare reports.
• Ability to communicate effectively, both orally and in writing, in English and Spanish.
• Ability to establish and maintain effective working relationships.
• Ability to maintain good planning and organizational skills.
• Ability to take and follow directions from supervisor.
• Ability to give directions to and gain compliance from assigned staff.
• Ability to perform strenuous work and routine work.
• Valid Texas Driver License.

Skills

• Knowledge of cash handling, accounting, and record keeping.
• Knowledge of City of Laredo policies, procedures, and processes.
• Knowledge of modern office procedures and methods including computers and applicable software, such as Microsoft Office, AS400.
• Knowledge of English grammar, spelling, and punctuation.
• Knowledge of the methods and practices of assembling and analyzing data.
• Customer service delivery skills.
• Ability to maintain attention to detail.
• Ability to maintain records, assemble and organize data, and prepare reports.
• Ability to communicate effectively, both orally and in writing, in English and Spanish.
• Ability to establish and maintain effective working relationships.
• Ability to maintain good planning and organizational skills.
• Ability to take and follow directions from supervisor.
• Ability to give directions to and gain compliance from assigned staff.
• Ability to perform strenuous work and routine work.
• Ability to maintain a valid Texas Driver License and a good driving record.
• Ability to project a positive and professional image of the City of Laredo.
• Ability to comply with all City of Laredo's policies and procedures.
• Ability to maintain good health and physical condition sufficient to permit the full performance of the duties of this position.

Benefits

N/A

Pay

• $40,828 per year
• $48,662 per year
• $40,306 per year
• $36,476 per year

Schedule

N/A