Administrative Assistant (35601)

About the role

Administrative support position available in Portland, OR or Pittsburgh, PA.

Responsibilities

• Maintain discipline design package schedule, track design reviews sign-offs, review design packages for completion, and assist with onboarding and off-boarding design staff.
• Document control, interface with engineering discipline lead and sub-leads, organize administrative and engineering data, interface with the project level document control, design automation group and the discipline department managers.
• Maintain revision control of discipline tools such as equipment lists, calculations and schedules and take meeting notes at discipline organizational meetings.
• Plan the onboarding and offboarding of staff to the project team.
• Coordinate with the project document control team for the submission of package supporting documents and checklists for each design package submittal.
• Track design changes.

Requirements

• 10-15 years of relevant experience in project delivery design.
• Knowledge of document control processes and standards.
• Familiarity with project delivery methods within Architectural/Engineering.
• Project Management or Engineering background.
• Knowledge of schedule constraints and information requirements to produce deliverables.
• Able to organize data with excellent communication and presentation skills.
• 2-year technical degree or 4-year non-technical degree.
• Proficient in Microsoft Outlook, Word, Excel and OneNote.

Benefits

• Standard Medical
• Dental
• 401(k)

Pay

$34.00/hr - $40.00/hr