Admin Specialist I (Tampa)

About the role

Peoples Gas System is the fastest growing natural gas utility in the Southeast with career opportunities that fit your future. Our organization is diverse – in people, opportunities, and careers. We foster a dynamic and inclusive workplace where safety, innovation and collaboration are at the heart of everything we do.

Responsibilities

• Communicate with internal and external customers.
• Receive and screen telephone calls and visitors.
• Take detailed messages and convey to appropriate personnel.
• Answer routine questions and furnish information when possible, referring other matters to appropriate staff members.
• Schedule appointments and meetings, make necessary arrangements.
• Data Entry: Use existing spreadsheets or database, gather/collect/compile/enter and exchange data.
• Research/track/proof data for accuracy.
• Create standard reports as needed and maintain schedules such as the On-Call Calendar and On-Call Intranet page.
• Aid in data collection and distribution of materials.
• Clerical Functions: Perform basic clerical functions related to the job such as typing, filing, and photocopying; processing incoming and outgoing mail; collating and assembling documents; monitoring, ordering and distributing office supplies; and maintaining Employee Information Boards; records management, gas account and gas facility research and administration; tracking, scheduling, and record keeping.
• Handle minor requests and/or assignments that require some knowledge of department’s policies and procedures.

Requirements

• High School Diploma or GED from an accredited institution.
• Minimum 1 year of diversified clerical office experience related to the duties and responsibilities of this position.
• Must be able to express and exchange ideas verbally and in writing.
• Must be able to perform basic math functions (add, subtract, multiply, divide).
• Knowledge of basic electronic mail functions (email), including ability to send, receive messages and attach documents.
• Ability to operate a variety of basic office equipment.
• Ability to use a computer to input data, access information and/or create materials and documents using various software applications including window applications.
• Must have attention to detail and ensure that spelling, grammar, punctuation, and sentence structure to written materials are complete and error free.
• Good interpersonal and communication skills; Ability to remain professional at all times when dealing with internal and external customers.
• Ability to work well with various levels within the organization.

Qualifications

• Business Administration or Secretarial courses beyond high school.
• Minimum of 2 years of administrative experience in a utility environment.
• Possess good organizational skills and be able to maintain effectiveness in a fast paced environment.

Skills

• Basic clerical functions.
• Data entry and management.
• Office equipment operation.
• Communication and customer service skills.
• Organizational and prioritization skills.

Benefits

PEOPLESGAS SYSTEM OFFERS A COMPETITIVE TOTAL REWARDS PACKAGE AND OTHER PERKS TO HELP KEEP YOU THRIVING:

• Performance Bonus: Earn an annual incentive bonus that recognizes your hard work.
• Comprehensive Health Coverage: Enjoy medical, prescription drug, dental, and vision insurance.
• Retail Planning: Secure your future with a 401k Retirement Savings Plan and a comprehensive Pension plan.
• Ownership Opportunities: Participate in Emera’s Employee Common Share Purchase Plan and share in our success.
• Time to Recharge: Enjoy Paid Time Off (PTO), paid company holidays, comprehensive mental, financial and physical wellness resources, and paid Parental Leave.
• Growth and Development: Take advantage of tuition reimbursement and other training and development opportunities to enhance your skills and career.

Pay

Commensurate with experience.

Schedule

8 Hr. X 5 Days