Admin Operations Specialist I
JM Test Systems, LLC. · Alexandria, LA · 1 wk ago
AdministrativeInternship
Key Responsibilities
- Shipping
- Inbound Package Processing
- Outbound Shipment Processing
- Shipping System & Records Management
- Workspace & Material Management
- Communication & Team Coordination
- Administrative & Operational Support
- Regulatory Compliance
- Receiving
- Inbound Equipment Inventory & Prioritization
- Work Order Generation & Documentation
- Customer Pick-Up Coordination
- Equipment Receiving & Database Management
- Customer Equipment Intake
- Quality Assurance
- System Setup & Workload Prioritization
- Equipment Inspection & Verification
- Tagging, Documentation & Accuracy
- Work Order Management & Approval
- Failure Logging & Productivity Reporting
- AR Support
- Work Order Monitoring & Prioritization
- Overdue Work Order Follow-Up
- Customer Communication & Rush Order Management
- Work Order Verification & Routing
- Quoting & Customer Approval
Skills and Qualifications
- High school diploma or equivalent required
- Basic computer proficiency required, including Microsoft Outlook, multi-system navigation, and typing; experience with work order management software a plus
- 0–3 years of experience with UPS and FedEx Shipping programs and filing claims
- 0–3 years of experience in Data Entry, QA, or AR support
- Strong attention to detail and accuracy in data entry and documentation
- Excellent organizational and time management skills
- Clear, professional communication with internal teams and customers
- Proactive problem-solving and ability to follow through on tasks
- Customer service mindset, especially when managing quotes or delays
- Basic understanding of shipping compliance (ITAR, hazmat, etc.)
- Ability to multitask and adapt in a fast-paced environment
- Reliable, team-oriented, and able to maintain confidentiality
Benefits
- Medical, Dental, and Vision Insurance
- HSA with Employer Contribution
- 401(k) with Company Matching
- Paid Time Off: Vacation, Sick Leave, Birthday, and Holidays
- Employer-Paid Life Insurance
Work Environment
Lab based (indoors)
Schedule
40 hour work week
Monday to Friday