Administrative Specialist I

About the role

The Administrative Specialist I supports the Department of Student Services and Equity (DSSE) staff to deliver optimal services and support.

Responsibilities

• Maintains professionalism with minimal oversight to respond to a variety of stakeholders seeking information, guidance and/or resources from the DSSE, while proactively following through with DSSE staff to ensure resolution.
• Collaborates with DSSE staff to coordinate a number of meetings, including appeal meetings, to support operational activities.
• Maintains and updates a wide variety of files and records, including confidential databases, to ensure compliance with administrative and legal requirements.
• Monitors departmental activities and program components to ensure goals are achieved, deadlines are met, and financial, legal, and administrative requirements are satisfied.
• Prepares a wide range of written materials, such as reports, memos, letters, financial information, and minutes, to document activities and provide reference.
• Processes legal documents and materials, such as FERPA requests, FOIA requests, subpoenas, and homeschool documents, to ensure compliance with program, district, state, and federal requirements.
• Researches various topics to address administrative requirements and provides information to stakeholders.
• Provides customer service to internal and external parties, facilitating communication and providing direction.
• Attends professional learning, meetings, and workshops to stay updated on policies and procedures.
• Interacts with relevant personnel to manage all facets of DSSE operations.
• Completes administrative and routine office operations, including receiving and distributing office materials and supplies.

Qualifications

• Minimum high school diploma or equivalent.
• Associate’s degree or Bachelor’s degree preferred.
• Minimum of two (2) years of administrative work in specialized support is Required.
• Experience With Increasing Levels Of Responsibility Required.
• Key Competencies: Microsoft Word, expertise in Excel, PowerPoint development, and maintaining confidential databases and confidentiality.