Administrative Specialist

This position will provide confidential administrative support for the Deputy Chief Attorney's office in the Mental Hygiene Legal Service in Orangeburg, Rockland County.

Responsibilities

• Preparing and arranging for the filing of various court documents in the Supreme Court, Appellate Division and Court of Appeals.
• Entering data into the agency's case management system (MCMS).
• Preparing, reviewing and analyzing statistical reports/workload profiles on a regular basis.
• Typing, filing, editing, and preparing correspondence for signature.
• Answering telephone calls.
• Preparing travel vouchers in the Statewide Financial System (SFS).
• Maintaining the Deputy Chief Attorney's confidential and time-sensitive files and appointment calendars.
• Arranging meetings.
• Training and monitoring of MHLS support staff to ensure timely and accurate maintenance of MCMS, as well as the agency's files, statistics, and inventory controls.
• Assisting with the maintenance of time and attendance records.
• Overseeing supply requisitions.
• Serving on support staff interview panels.
• Serving as a liaison between field offices and the Departmental Office.
• Performing other related duties.

Qualifications

• One year in the Assistant Court Analyst title; or
• Bachelor's degree from accredited college or university and one (1) year of relevant experience; or
• Master's degree in Public or Business Administration from an accredited college or university; or
• An equivalent combination of education and experience.

Candidates must be proficient in Microsoft Outlook, Word, and Excel, and be able to work within expedited timeframes, with close attention to detail. Punctuality, the ability to handle sensitive matters in a confidential manner, and strong interpersonal and organizational skills are required. A strong working knowledge of SFS and MCMS is preferred.

Pay

Base Salary: $64,971 + $4,920 Location Pay