Admin Clerk (Fixed Term Contract) - B&T - Shared Services

Job Reference Number: 1001908502 | Department: B&T – Shared Services | Business Unit: Industry – Accounts | Job Type: Temp | Positions Available: 1 | Salary: Market Related

The main purpose of the job is to perform general admin, creditors, and HR administration duties as well as relief cashier and reception duties when necessary.

Responsibilities

• Provide relief reception and cashier services as required, maintaining a professional manner.
• Ensure accurate filing of customer invoices (debtors account) in a timely fashion.
• Assist with accurate cycle counting as part of the inventory auditing procedure.
• Organize and consolidate month‑end statements for posting; tabulate and post data in record books.
• Compile and maintain records of business transactions and office activities, performing a variety of clerical duties using system knowledge.
• Copy data and compile records and reports.
• Ensure all onboarding documents for new employees are completed and submitted promptly.
• Assist the Store Accountant with administration related to skills development and employment equity reporting.
• Maintain accurate personnel files and records, sort leave forms, administer and report WCA claims, and issue/document disciplinary actions.
• Provide recruitment administration assistance and job advertising when required.
• Capture GRN’s/CVR’s accurately into the system; prepare, issue, and send receipts, bills, policies, statements, and checks.
• Capture invoices by matching GRN’s to invoices.
• Process CVR’s efficiently, handling incorrect quantities, price differences, and damaged goods returns.
• Accurately and timely reconcile creditors to supplier statements.
• Investigate variances (price/quantity differences) and provide outcomes to management.
• Resolve supplier queries professionally, accurately, and efficiently.
• File unpaid matched GRN/delivery note/order/buy‑out details.
• Uphold and promote the company’s values and culture.

Requirements

• Minimum Grade 12 education.
• Relative N4 – N6 course or higher.
• At least 3 years of general administration duties experience.