Admin Assistant-Ft Worth, Tx

Overview

Texas Oncology is seeking a full-time Administrative Assistant to support the Ft Worth, TX location. Hours are 8:30a-5:00p, Monday through Friday. Travel is to Weatherford and Southwest Ft. Worth.

Responsibilities

• Provides administrative support for special projects including research, compiling data, preparing standard reports
• Solves routine problems, referring more complex issues to the next level
• Answers telephones, takes accurate messages, and screens and directs calls professionally
• Composes, prepares, and proofreads correspondence, office memos, and reports on the computer; maintaining confidentiality when required
• Routinely updates documents to keep up with changes in processes or programs
• Handles all administrative detail to support programs or processes under the direction of a manager
• Includes handling requests for information, sending out routine letters and inquiries, answering questions, following up on problems or needed changes
• Is included in discussions regarding processes quality and improvement
• Designs, implements, and updates forms for use within the office by applying knowledge of software applications
• Maintains files in an organized and accessible manner to include updating information, purging files on a regular basis, and creating a new filing system as needed
• Receives invoices and reviews for accuracy, provides codes for payment or tracking, completes approval documentation and obtains authorized signatures
• Forwards records to accounting for processing, expedites payments and files in appropriate records system
• Takes charge of program or department calendars and schedules meetings and appointments as necessary
• Makes meeting arrangements or coordinates needed changes
• Communicates with all levels of management on information relating to projects and other requests
• Acts as a liaison between management and other staff
• Documents actions, processes and procedures supporting processes and programs
• Uses and maintains databases and on-line records
• Maintains accuracy of hardcopy and on line records

Qualifications

• Associate's degree in business, office administration, or secretarial program required
• Minimum of 5 years of office administration experience
• Typing speed of 55+ WPM